Description

This role is for one of Weekday’s clients

Salary range: Rs 100000 - Rs 900000 (ie INR 1 - 9 LPA)

Min Experience: 2+ years

Location: Mumbai, NCR, delhi, NOIDA

JobType: full time

Requirements

Key Accountabilities / Key Result Areas-

A) Event Planning & Project Management

Responsibility: Lead end-to-end planning and execution of corporate events and experiential projects.

Key Deliverables

- Manage the complete event lifecycle from project briefing to post-event closure.
- Develop detailed project plans, execution timelines, and event schedules.
- Create event operation checklists and implementation/run-of-show plans.
- Ensure all project deliverables are completed within agreed timelines and quality standards.
- Conduct project review meetings and track progress against milestones.
- Manage multiple projects simultaneously across geographies.
- Ensure seamless coordination among all internal and external stakeholders.

B) Event Operations & On-Ground Execution

Responsibility: Ensure flawless execution of all events and activations.

Key Deliverables

- Lead on-ground event execution and event control.
- Oversee venue setup, branding, registration, hospitality, logistics, and technical arrangements.
- Ensure compliance with the approved event flow and execution plan.
- Manage contingency planning and real-time issue resolution during events.
- Coordinate manpower deployment and on-ground supervision.
- Ensure superior guest experience and operational excellence at every touchpoint.
- Monitor quality standards throughout the execution lifecycle.

C)



Vendor & Production Management

Responsibility: Manage vendor relationships and production requirements.

Key Deliverables

- Source, evaluate, and negotiate with vendors and production partners.
- Manage fabrication, AV, printing, manpower agencies, and logistics vendors.
- Obtain competitive quotations and optimize costs without compromising quality.
- Monitor vendor performance and ensure adherence to quality standards.
- Ensure timely delivery of all production requirements.
- Manage vendor contracts, commercial negotiations, and SLAs.

D) Budgeting & Commercial Management

Responsibility: Manage project budgets and profitability.

Key Deliverables

- Prepare project cost estimates and detailed budgets.
- Monitor project expenses against approved budgets.
- Ensure profitability and margin targets are achieved on every project.
- Negotiate cost-effective solutions with vendors and partners.
- Track project margins and overall financial performance.
- Coordinate billing, vendor payments, and project reconciliations.
- Support the finance team with collections and project closures.

E) Client Coordination & Stakeholder Management

Responsibility:



Ensure effective communication and relationship management with clients.

Key Deliverables

- Participate in client meetings and project discussions.
- Understand client requirements and translate them into actionable execution plans.
- Provide regular project status updates to clients and leadership.
- Manage client expectations and change requests professionally.
- Resolve operational challenges and escalations promptly.
- Ensure consistently high client satisfaction throughout the project lifecycle.

F) Team Leadership & Resource Management

Responsibility: Lead and develop the event operations team.

Key Deliverables

- Allocate project responsibilities and resources effectively.
- Guide, coach, and mentor team members.
- Conduct project reviews and performance discussions.
- Build a culture of accountability, ownership, and excellence.
- Support capability-building and team development initiatives.
- Ensure effective collaboration across departments.

G) Risk Management & Quality Assurance

Responsibility: Ensure risk mitigation and service excellence.

Key Deliverables:

- Identify potential project risks and develop mitigation plans.
- Develop contingency plans for critical and high-visibility projects.
- Conduct quality checks before and during events.
- Ensure compliance with company SOPs and event standards.
- Conduct post-event evaluations and lessons-learned reviews.
- Drive continuous improvement initiatives across processes.

Must-have skills

Corporate Events, Event Operations, Event Management

📌 Sr. Event Operations Manager (Mumbai)
🏢 Weekday AI
📍 Mumbai