About Us

Join our World of Talent. Global, culturally diverse, inclusive, and innovative - welcome to AMS, where talent is our world. Over the last two decades, AMS has redefined the landscape of talent outsourcing and consulting. From pioneering the concept of RPO to continually revolutionizing how organizations approach talent acquisition, AMS stands as a world leader in the industry.

Committed, engaged, and inspired, we feel a real sense of belonging, and all have one thing in common: a real passion for talent. Become part of this world and make a difference with us.

The Role

At AMS, talent is our world—and we’re expanding that world with a fresh perspective. We are looking for an Admin Specialist who will play an essential role in delivering efficient, accurate, and dependable administrative support to the recruitment lifecycle. We are looking for a highly organized and detail-oriented Specialist - Recruitment Administration to support global recruitment operations and onboarding activities across multiple regions. This role plays a critical part in ensuring a seamless candidate journey from offer approval through onboarding while delivering exceptional stakeholder support across global teams.

Key Accountabilities

This role supports the EMEA shift (3:00 PM – 12:00 AM IST) Employees will be eligible for cab transportation services and night shift allowance, in accordance with AMS policies.

- Manage Offer Letter Approvals across EMEA, LATAM, APAC, and other global markets, ensuring accuracy and timely processing.
- Initiate and monitor Background Verification (BGV) and pre-employment screening activities.
- Coordinate end-to-end onboarding for employees across 35+ countries, including contract management,



documentation collection, payroll, and advantages registration.
- Manage global interview scheduling across multiple time zones, ensuring a seamless candidate and stakeholder experience.
- Partner with recruiters, hiring managers, HR, payroll teams, vendors, and candidates throughout the hiring and onboarding lifecycle.
- Maintain onboarding and recruitment trackers, reports, and documentation with a high level of accuracy.
- Support work allocation, task prioritization, and administrative coordination activities.
- Drive continuous process improvement initiatives to enhance efficiency and service delivery.
- Support ad-hoc recruitment administration and operational activities as required.

Skills & Requirements

- 3–5 years of experience in recruitment administration, onboarding, or HR operations.
- Proven experience in onboarding coordination and interview scheduling.
- Experience supporting global stakeholders across multiple regions and time zones.
- Strong attention to detail, accuracy, and organizational skills.
- Excellent prioritization, stakeholder management, and communication skills.
- Demonstrated ownership, accountability, and ability to manage multiple tasks.
- Comfortable working with manual administrative processes.
- Proficient in Microsoft Office, particularly Outlook and Excel.

Why AMS?

At AMS,



we recognize the value of different perspectives and experiences in prompting innovation, sparking creativity, and solving problems. We come from every walk of life, and our culture is open and inclusive. Our people enjoy flexibility, autonomy, and being trusted to work their way. We offer you career opportunities in every direction you want to explore. It’s our world but you can do it your way. We offer:

- Full training and support
- High value and challenging work
- A vibrant, diverse, and collaborative culture
- Flexible working
- A competitive reward and benefits package*
- The opportunity to embark on a recruitment career with one of the world’s leading recruitments companies
- Details may vary slightly depending on your location, local labour law, etc.

Our culture of inclusion and belonging. We welcome applications from people of all backgrounds, and all aspects of employment are based on merit, qualifications, and business needs. We do not discriminate based upon age, disability, gender identity, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, sexual orientation, or any other applicable legally protected characteristic.

If you require any accommodations or have any accessibility needs, please reach out via email [email protected] or make a member of our Talent Acquisition team aware at any time.

Hit the Apply nowbutton to get your journey started!

Details

Reference

AMS32138

Closing

29/08/2026

Location

India, Pune

Schedule

Full Time

Business area

Administration

Sector

Pharma Life Sciences

Employment Type

Permanent

📌 Specialist - Recruitment Administration (EMEA Shift) (Pune)
🏢 AMS
📍 Pune