Job Purpose The Spare Parts Executive is responsible for the end-to-end management of spare parts procurement, inventory control, order processing, logistics coordination, and customer support. The role ensures the timely availability and delivery of spare parts required for vessel attendances, crane maintenance, breakdown services, planned maintenance, and project execution. The incumbent works closely with customers, service engineers, suppliers, freight forwarders, customs agents, and internal departments to ensure effective spare parts management while maintaining cost control, inventory accuracy, and high customer satisfaction.

Key Responsibilities Manage customer spare parts enquiries and prepare quotations.

Coordinate with service engineers to identify correct spare parts and technical specifications.

Source spare parts from OEMs and approved suppliers.

Obtain quotations, evaluate pricing, lead times, and quality, and issue Purchase Orders.

Monitor supplier performance and ensure timely deliveries.

Maintain inventory records and optimum stock levels.

Receive, inspect, label, and store incoming materials.

Coordinate domestic and international shipments.

Prepare commercial invoices, packing lists, delivery challans, shipping instructions, and export/import documentation.

Track shipments and communicate delivery status to customers.





Coordinate urgent spare parts dispatches for vessel breakdowns and service attendances.

Maintain ERP records for procurement, inventory, and dispatch activities.

Support stock verification, inventory audits, and reconciliation.

Generate inventory, procurement, and supplier performance reports.

Ensure compliance with company procedures and quality standards.

Qualifications Bachelor's Degree/Diploma in Mechanical Engineering, Electrical Engineering, Supply Chain Management, Commerce, or equivalent.

Minimum 5-7 years of experience in spare parts procurement, inventory management, or logistics.

Experience in Marine, Port Equipment, Offshore, Heavy Engineering, Material Handling Equipment, Ship Repair, or Crane Industry is mandatory.

Experience handling international procurement and logistics will be preferred.

Technical

Skills ERP systems, Microsoft Excel, procurement, inventory management, vendor management, logistics coordination, import/export documentation, warehouse operations.

Soft Skills

Communication, negotiation, analytical thinking, problem solving, customer focus, time management, teamwork, and attention to detail.

Key Performance

Indicators (KPIs) Quotation turnaround time

On-time purchase order processing

Supplier on-time delivery

Inventory accuracy

On-time shipment dispatch

Reduction in emergency purchases

Customer satisfaction

Documentation accuracy

📌 Spare Parts Executive (Navi Mumbai)
🏢 ALATAS INDIA
📍 Navi Mumbai