Senior Company Secretary & Operations Manager

Location

Kochi, Kerala, India

Reporting To

CEO

About the Role

We are a Corporate Service Provider (CSP) seeking an experienced and highly capable Senior Company Secretary & Operations Manager to lead our corporate secretarial operations team based in India.

The successful candidate will have extensive experience in corporate secretarial practice, strong leadership capabilities, and a proven track record of managing teams, improving operational efficiency, maintaining regulatory compliance, and delivering high-quality client service. This role requires a hands-on leader who can independently manage operations, mentor junior staff, streamline processes, and ensure timely execution of all corporate secretarial matters.

Key Responsibilities

Corporate Secretarial Management

- Oversee the delivery of corporate secretarial services for Singapore-incorporated companies.
- Ensure compliance with the Companies Act, regulations, and other applicable statutory requirements.
- Handle company incorporations, share allotments, transfers, changes in directors/shareholders/company secretary and corporate restructuring matters.
- Review and approve corporate secretarial documents, resolutions, annual filings, and statutory records.
- Monitor regulatory developments and ensure timely implementation of any changes in internal processes.

Operations Leadership
- Lead, supervise, and develop a team of junior and mid-level corporate secretarial professionals.
- Establish performance standards, monitor productivity, and ensure high-quality service delivery.
- Manage work allocation, deadlines, and resource planning to ensure timely completion of all client deliverables.
- Act as the escalation point for complex client and operational issues.

Process Improvement & Efficiency
- Review existing workflows and identify opportunities for automation, standardisation, and efficiency improvements.
- Develop and implement SOPs, checklists, templates, and quality control processes.
- Drive operational excellence initiatives to improve turnaround times, reduce errors,



and enhance client satisfaction.
- Ensure strict adherence to internal controls, compliance procedures, and service standards.

Cross-Functional Coordination & Stakeholder Management
- Act as the primary liaison between Corporate Secretarial, Accounting, Compliance, Tax, and other operational teams to ensure seamless delivery of client services.
- Coordinate closely with the Accounting team to monitor completion of statutory financial statements and ensure timely preparation and filing of Annual Returns, XBRL financial statements, and related statutory submissions.
- Work proactively with Compliance team to support regulated entities, including fund management companies and other licensed entities.
- Ensure smooth handover of work between teams through well-defined workflows, ownership controls, and service-level timelines.
- Monitor workflow dependencies across teams and proactively escalate issues that may impact statutory or regulatory deadlines.
- Drive inter-team process improvements to eliminate bottlenecks, reduce turnaround times, and improve overall operational efficiency.
- Establish and maintain effective communication channels between teams to ensure critical deadlines, regulatory filings, and client deliverables are met without exception.

Client Management
- Build and maintain robust relationships with clients, professional advisors, and stakeholders.
- Provide practical and commercially sound guidance on corporate secretarial matters.
- Participate in client meetings where required and support business growth initiatives.

Compliance & Risk Management
- Ensure all filings and statutory obligations are completed accurately and within prescribed timelines.




- Maintain proper records and documentation in accordance with regulatory and internal requirements.
- Support audits, compliance reviews, and regulatory inspections.
- Identify and mitigate operational and compliance risks.

Requirements

Essential Qualifications & Experience

- Qualified Company Secretary, Lawyer or equivalent professional qualification.
- Minimum 10 years of relevant corporate secretarial experience, with substantial exposure to corporate secretarial practice.
- At least 5 years of experience managing and leading teams.
- Strong knowledge of the Companies Act, MCA requirements, and corporate governance principles.
- Experience working in a Corporate Service Provider (CSP), accounting firm, law firm, or skilled services environment.
- Demonstrated experience in process improvement, operational management, and team development.

Skills & Competencies
- Strong leadership and people management skills.
- Excellent organisational and project management abilities.
- Ability to manage multiple priorities and deadlines effectively.
- Strong analytical and problem-solving skills.
- Meticulous attention to detail and commitment to quality.
- Excellent written and verbal communication skills in English.
- Proficiency with corporate secretarial software and Microsoft Office applications.

Key Success Factors The ideal candidate will:
- Take ownership of corporate secretarial operations and ensure smooth day-to-day functioning.
- Consistently deliver accurate work within deadlines.
- Build a high-performing and accountable team culture.
- Continuously improve processes and operational efficiency.
- Maintain the highest standards of compliance, governance, and client service.
- Serve as a trusted leader capable of scaling operations as the business grows.

What We Offer
- Opportunity to lead and shape a growing corporate services operation.
- Exposure to international clients and corporate regulatory matters.
- Leadership role with significant autonomy and impact.
- Competitive compensation based on experience and qualifications.

📌 Senior Company Secretary & Operations Manager (Kochi)
🏢 Pecuniya Corporate Solutions Pte.
📍 Kochi