Role & responsibilities

Administrative & Coordination Manage day-to-day office administration, vendor coordination, and facility-related tasks

Coordinate between internal departments (finance, HR, procurement) for smooth workflow

Maintain records, filing systems, and documentation (physical and digital)

Handle scheduling, correspondence, and follow-ups with internal and external stakeholders

Support onboarding logistics, travel arrangements, and office supply management

Payments & Back-End Operations Process vendor payments, employee reimbursements, and other disbursements accurately and on time

Coordinate with banks for payment processing, fund transfers, and reconciliation

Handle forex remittances and export payment documentation (LC, FIRC, BRC, invoices) preferred exposure

Maintain accounts payable records; track pending payments and follow up on approvals

Reconcile bank statements and resolve payment discrepancies

Liaise with banking partners/treasury team on daily cash flow and transaction status

Ensure compliance with internal payment approval workflows and statutory requirements (TDS, GST where applicable)

Prepare MIS reports on payment status, pending liabilities,



and cash outflows Preferred candidate profile

Bachelor's degree in Commerce, Finance, Business Administration, or related field

2+ years of experience in an admin/operations role handling payments; 35 years in banking operations, treasury, or accounts payable strongly preferred

Exposure to forex transactions and export payment processes is a plus

Working knowledge of banking portals, payment gateways, and basic accounting/ERP systems (Tally, SAP, or similar)

Solid MS Excel skills (VLOOKUP, pivot tables, basic reconciliation)

High attention to detail and ability to handle confidential financial data

Good communication and coordination skills to liaise with banks, vendors, and internal teams

Ability to multitask between administrative duties and financial deadlines Good to Have

Experience with export documentation (LC/BC, FIRC, shipping bill reconciliation)

Prior experience working directly with a treasury or banking operations team

Familiarity with statutory compliance around payments (TDS deduction, GST invoicing)

📌 Receptionist (Ahmedabad)
🏢 UltraCare PRO
📍 Ahmedabad