Job DescriptionKey Responsibilities: -

N- Oversee day-to-day office administration by conducting opening and closing checks, ensuring

Nworkplace cleanliness, supervising housekeeping, and maintaining office infrastructure,

Nfacilities, and workstations.

N- Coordinate office maintenance, preventive servicing, deep cleaning, and new employee

Nworkstation setup, including seating, system allocation, ID cards, and other essential office

Nresources.

n- Manage end-to-end vendor relationships by identifying, evaluating, onboarding, and

Ncoordinating with vendorsfor office maintenance, repairs, procurement, and other

Nadministrative services.

NObtain quotations, negotiate commercial terms, track vendor deliverables and service

Nschedules, verify invoices, and raise purchase requests for office supplies and operational

Nrequirements.

n- Coordinate basic IT support with internal teams and external vendors for internet connectivity,

Nlaptops, printers, NAS, and other office systems, while ensuring the smooth functioning of

Noffice equipment.

n- Maintain and periodically verify the organization's asset inventory, including laptops, printers,

Nfurniture, and office equipment, ensuring accurate allocation and tracking records. Manage

Nmultiple projects and meet deadlines efficiently.

N- Support HR operations by coordinating employee onboarding and offboarding, managing

Nbiometric systems, preparing HR documentation, and ensuring smooth employee access, asset

Nhandover, and attendance management.

N- Assist in employee engagement initiatives, office events, and day-to-day administrative

Nsupport, including printing, scanning, and other employee service requirements.

N- Manage front office operations, including visitor coordination, courier management, and





Nmeeting room logistics toensure smooth day-to-day administrative operations.

N- Provide administrative and clerical support to management and employees, handling

Ndocumentation, urgent requests, and other operational requirements efficiently.

N- Manage pantry, stationery, and office supplies inventory by monitoring stock levels,

Ncoordinating procurement,and ensuring timely replenishment of essential consumables.

N- Support office compliance and safety by coordinating fire safety documentation, conducting

Nbasic facility safety checks, and tracking utility bills to ensure timely payments and

Nuninterrupted operations.

N- Prepare and maintain office expense reports, verify employee travel and cab reimbursements,

Nand ensure accurate administrative records and documentation.

N- Coordinate studio bookings, equipment hiring, and documentation for production shoots, while

Nsupporting the planning and execution of company events, employee engagement initiatives,

Nand other corporate activities.

N- Provide administrative support during peak operational periods and extended office hours,

Nassisting management withurgent administrative, operational, and facility-related requirements

Nas needed.

nRequired Skills: -

N- Strong organizational and multitasking abilities.

N- Excellent communicationand interpersonal skills.

N- Vendor management and negotiation skills.

N- Knowledge of office administration and facility management practices.

N- Basic understanding of IT infrastructure coordination.

N- Proficiency in Microsoft Office (Word, Excel, Outlook).

N- Solid documentation and reporting skills.

N- Attention to detail with excellent follow-up and problem-solving abilities.

N- Ability to work independently and collaboratively in a fast-paced environment.

📌 Office Administrator (Admin) (Alibag)
🏢 PINKVILLA
📍 Alibag