Designation: Manager – Conference (Events, Partnerships & Sponsorships)

Location: Ahmedabad

Experience Range: 5 years

Salary: upto 15 LPA

About the Role

We are looking for an experienced Manager – Conferences to lead the planning and execution of large-scale conferences, industry events, and knowledge-sharing platforms. The role involves managing end-to-end conference operations, developing sponsorships and partnerships, coordinating with speakers and stakeholders, and ensuring successful event delivery within budget.

This is a strategic role for a qualified who enjoys project management, stakeholder engagement, business development, and event execution.

Key Responsibilities

Conference Management

Plan and execute annual conference and event portfolios.

Develop event calendars, timelines, and implementation plans.

Monitor project milestones and ensure timely delivery.

Identify risks and implement corrective actions.

Create and improve conference processes, SOPs, and workflows.

Event Planning & Execution

Coordinate with internal teams, experts, and organizing committees.

Manage registrations, venue arrangements, logistics, hospitality, and event operations.

Ensure a seamless experience for speakers, delegates, and partners.

Oversee exhibition areas, conference sessions, and on-site activities.

Sponsorship & Partnership Development

Build and manage sponsorship pipelines.

Identify and engage potential sponsors and industry partners.

Maintain long-term relationships with sponsors and stakeholders.

Coordinate sponsorship agreements, approvals, and deliverables.

Develop and maintain databases of sponsors, partners, and vendors.

Speaker & Stakeholder Management

Coordinate invitations and participation of industry leaders, experts, and speakers.

Manage travel, accommodation, hospitality, and honorarium processes.

Liaise with government bodies, professional associations, and institutional partners.





Support collaboration opportunities to strengthen conference programs.

Financial Management

Prepare event budgets and financial projections.

Monitor revenues, sponsorship collections, and event expenses.

Track profitability and budget adherence.

Coordinate with finance teams for reporting and reconciliations.

Key Performance Indicators (KPIs)

Successful delivery of conferences and events

Sponsorship acquisition and partnership growth

Delegate registrations and participant satisfaction

Revenue achievement and budget management

Quality of event execution

Brand visibility and industry impact

Development of scalable conference management systems

Required Skills

Conference & Event Management

Project Management

Sponsorship Development

Partnership Management

Budgeting & Financial Planning

Stakeholder Management

Negotiation & Communication Skills

Problem Solving & Execution Excellence

Preferred Experience

Large-scale conferences, summits, exhibitions, or industry events

Sponsorship and partnership management

Academic, research, government, or professional institutions

Working with event management agencies or Professional Conference Organizers (PCOs)

Company Profile

Our client is a leading urban research and development organization that works across planning, infrastructure, heritage, environment, water & sanitation, geospatial analytics, and sustainable development. The foundation collaborates with government bodies, multilateral agencies, and institutions to deliver high-impact research, technical advisory, policy support, and on-ground implementation for cities and communities. With multiple specialized centers and a multidisciplinary team, the organization focuses on solving real-world urban challenges through data-driven insights, capacity building, and cross-sector collaboration—creating sustainable, inclusive, and well-governed urban environments.

Thanks & Regards,

Archie Jain

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📌 Manager – Conference(Events, Partnerships & Sponsorships) (Junagadh)
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