Job Title: Invoice Representative Logistics & Trucking (Canada Operations)

Department: Finance & Billing

Location: India (Back Office)

Employment Type: Full-time

Shift: Day Shift or Night Shift (Based on Business Requirements)

Job Summary

We are seeking a detail-oriented and organized Invoice Representative to join our back-office team supporting our Canadian trucking and logistics operations. The successful candidate will be responsible for preparing, reviewing, and processing freight invoices while ensuring accuracy, timely billing, and compliance with customer and company requirements.

The ideal candidate should have strong analytical skills, excellent attention to detail, and the ability to work in a fast-paced logistics environment.

Key Responsibilities

- Prepare, review, and process freight invoices for completed shipments.
- Verify load details, freight rates, fuel surcharges, accessorial charges, and applicable taxes.
- Match invoices with supporting documents such as Proof of Delivery (POD), Bills of Lading (BOL), rate confirmations, and load sheets.
- Submit invoices accurately and within customer billing deadlines.
- Review customer contracts and rate agreements to ensure billing accuracy.
- Investigate and resolve invoice discrepancies, billing disputes, and customer inquiries.
- Coordinate with dispatch, operations, drivers, brokers, and customers to obtain missing or corrected documentation.
- Upload invoices to customer portals and Transportation Management Systems (TMS).
- Maintain accurate electronic records of invoices and supporting documentation.
- Follow up on rejected invoices and make necessary corrections.
- Assist the Accounts Receivable team with payment-related inquiries when required.
- Prepare daily, weekly, and monthly invoicing reports.




- Ensure compliance with company policies and Canadian transportation billing standards.
- Support month-end billing and reporting activities.

Qualifications
- Bachelor's degree in Commerce (B.Com), Business Administration (BBA), Accounting, Finance, or a related field.
- 1–3 years of experience in logistics, trucking, freight billing, invoicing, accounts receivable, or transportation back-office operations is preferred.
- Fresh graduates with excellent communication skills, strong analytical abilities, and attention to detail are encouraged to apply.

Required Skills
- Strong written and verbal English communication skills.
- Excellent attention to detail and accuracy.
- Proficiency in Microsoft Excel and Microsoft Office.
- Basic understanding of accounting and invoicing principles.
- Strong organizational, analytical, and problem-solving skills.
- Ability to prioritize tasks and meet deadlines.
- Ability to work independently and collaboratively in a team environment.
- Willingness to work either Day Shift or Night Shift, based on business requirements.

Preferred Skills
- Experience in the Canadian or U.S. trucking and logistics industry.
- Familiarity with freight documents such as Proof of Delivery (POD), Bill of Lading (BOL), and Rate Confirmations.
- Experience using Transportation Management Systems (TMS) such as McLeod, TruckMate, Axon, Rose Rocket, or similar software.
- Knowledge of customer invoicing portals and electronic document management.

What We Offer
- Competitive salary.
- Day Shift and Night Shift opportunities.
- Performance-based incentives.
- Career growth and development opportunities.
- Training on Canadian trucking and logistics operations.
- Supportive and collaborative work setting.

Join our growing team and contribute to delivering accurate and timely invoicing services for Canada's trucking and logistics industry.

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