Tender Management

Search and identify relevant government and private tenders through GeM, CPPP, and various state e-tendering portals.

Review tender documents, technical specifications, eligibility criteria, and commercial requirements.

Prepare technical bids, commercial bids, compliance sheets, BOQs, and supporting documents.

Submit online and offline tenders within the specified deadlines.

Track corrigenda, bid opening dates, tender results, and contract awards.

Maintain complete records of submitted tenders, awarded projects, and upcoming opportunities.

Client Coordination & Business Development

Visit clients for meetings, product presentations, demonstrations, and technical discussions.

Attend pre-bid meetings and coordinate with customers throughout the tender process.

Build and maintain strong relationships with government departments, corporate clients, consultants, and channel partners.

Understand customer requirements and coordinate with the sales and technical teams to provide suitable solutions.

Product Demonstration

Conduct live demonstrations of company products and software solutions.

Explain product features, benefits, and technical specifications to clients.

Coordinate demonstration schedules with internal teams and customers.

Gather customer feedback after demonstrations and share it with management.

Vendor Coordination & Assessment

Coordinate with OEMs, suppliers, and vendors for quotations, technical documents, compliance certificates, and product information.

Conduct vendor assessments and evaluate supplier capabilities.

Ensure all required vendor documentation is complete and updated.

Maintain strong relationships with vendors for timely support and project execution.

Documentation & Compliance

Maintain updated company documents including GST, PAN, ISO certificates, MSME,



NSIC, OEM authorizations, MAF, EMD, PBG, and other statutory documents.

Ensure all tender submissions comply with government procurement guidelines.

Prepare reports and maintain organized records of tender activities.

Payment Follow-up & Recovery

Coordinate with customers for purchase orders, invoices, and payment processing.

Follow up on outstanding payments and ensure timely payment recovery.

Coordinate with the accounts department to resolve payment-related issues.

Maintain records of pending and completed payments.

Internal Coordination

Work closely with the Sales, Technical, Finance, Purchase, and Management teams.

Coordinate project documentation after order confirmation.

Ensure smooth communication between departments for successful project execution.

REQUIRED SKILLS

Good knowledge of GeM Portal, CPPP, and State e-Tendering Portals.

Understanding of government procurement procedures and tender documentation.

Knowledge of preparing technical and commercial bids.

Robust communication, negotiation, and interpersonal skills.

Excellent documentation and organizational skills.

Proficiency in Microsoft Excel, Word, PowerPoint, and PDF documentation.

Ability to manage multiple tenders and projects simultaneously.

Strong analytical and problem-solving skills.

Willingness to travel for client meetings, demonstrations, vendor visits, and project coordination.

QUALIFICATION

Bachelors Degree in Business Administration, Commerce, Engineering, Management, or any related field.

1–3 years of experience in Tender Management, Government Sales, Bid Management, or Business Development.

Experience in the Security, Biometric, Access Control, CCTV, Parking, IT, or Electronic Security Industry will be an added advantage.Role & responsibilities

Preferred candidate profile

📌 Inside Sales Executive (New Delhi)
🏢 Timewatch Infocom
📍 New Delhi