Job Title

Manager HR & Administration

Department

Human Resources & Administration

Reporting To

Director / CEO / Group HR Head

Location

Noida / Greater Noida / Ahmedabad (as applicable)

Position Summary The Manager HR & Administration will be responsible for managing end-to-end Human Resource functions along with office administration, employee engagement, compliance, facility management, and organizational support activities across the company operations. The role requires strong coordination capabilities, people management skills, policy implementation experience, and operational discipline suitable for a fast-growing engineering, manufacturing, trading, and project-oriented organization.

Key Responsibilities

Human Resource Management

Recruitment & Talent Acquisition

- Manage complete recruitment cycle for technical, sales, project, engineering, operations, and support functions.
- Coordinate with department heads for manpower planning and hiring requirements.
- Source candidates through job portals, consultants, LinkedIn, references, and campus hiring.
- Conduct initial screening, interview coordination, salary negotiations, and onboarding formalities.

Employee Onboarding & Documentation

- Handle joining formalities, induction, employee file management, and HR documentation.
- Prepare offer letters, appointment letters, confirmation letters, warning letters, and exit documents.
- Maintain employee database and HRMIS records.

HR Operations

- Manage attendance, leave records, payroll coordination, and employee data.
- Coordinate with accounts/payroll teams for salary processing.
- Monitor probation confirmations and employee lifecycle activities.

Policy & Compliance





- Ensure compliance with labor laws and statutory requirements.
- Coordinate PF, ESIC, PT, gratuity, labor license, and contractor compliance activities.
- Support audits and maintain statutory records.

Employee Engagement

- Organize employee engagement activities, annual functions, team events, and celebrations.
- Handle grievance management and employee relations.
- Promote healthy workplace culture and discipline.

Performance Management

- Coordinate KRAs/KPIs and appraisal cycles.
- Support management in organizational structure and workforce planning.

Administration Responsibilities

Office Administration

- Manage day-to-day office administration activities.
- Supervise housekeeping, pantry, security, transport, and office support staff.
- Maintain office discipline and operational efficiency.

Facility & Asset Management

- Monitor office maintenance, AMC contracts, utilities, and vendor coordination.
- Maintain company assets, inventory records, and office consumables.
- Coordinate seating arrangements and workspace planning.

Travel & Logistics Coordination

- Arrange domestic and international travel bookings, hotel reservations, visas, and transport.
- Coordinate guest house management and visitor arrangements.

Vendor & Purchase Coordination





- Handle admin purchases and vendor negotiations for office requirements.
- Monitor cost control and vendor performance.

Event & Meeting Management

- Organize management meetings, conferences, training sessions, and corporate events.
- Coordinate internal communication and event logistics.

Required Skills

- Strong leadership and team management skills
- Excellent communication and interpersonal abilities
- Knowledge of Indian labor laws and HR compliance
- Good organizational and multitasking capability
- Strong documentation and coordination skills
- Proficiency in MS Office, Excel, Word, and HR software
- Ability to handle confidential information professionally
- Vendor management and negotiation capability

Educational Qualification

- MBA / PGDM in HR, Administration, or equivalent
- Additional certifications in labor law or HR operations preferred

Experience

- 7- 15 years of experience in HR & Administration

- Preference for candidates from

- Manufacturing

- EPC

- Engineering companies

- Industrial project organizations

Preferred Candidate Profile

- Experience handling multi-location operations preferred
- Experience in engineering/project-based organizations preferred
- Solid exposure to hiring technical manpower and project staff
- Ability to work in fast-paced growth-oriented environment

Compensation

- As per industry standards
- Performance-based growth opportunities

Additional Responsibilities CSR coordination

- Corporate communication support
- ISO documentation coordination
- Training & development initiatives
- Coordination with consultants, auditors, and legal advisors

📌 Human Resource Manager (Noida)
🏢 Zuvay
📍 Noida