– Procurement & Supply Chain Executive

Department: Procurement & Supply Chain

Industry: IVF & Fertility Healthcare

Location: HO / Corporate Office

Reporting To: CCO

Position Overview

We are looking for a responsible and detail-oriented Procurement & Supply Chain Executive to manage purchasing activities, vendor coordination, inventory tracking, and supply chain operations across all IVF centers.

The candidate will be responsible for ensuring timely procurement of medical and non-medical supplies, maintaining stock availability, coordinating with vendors, and supporting smooth operational functioning of all centers. Key ResponsibilitiesProcurement Management

Handle end-to-end procurement activities for medical and non-medical items. Source quotations and compare pricing from multiple vendors. Coordinate with departments regarding purchase requirements and approvals.

Prepare Purchase

Orders (POs) and maintain procurement records. Ensure timely procurement and delivery of required materials. Maintain proper documentation of all procurement activities.

Supply Chain

Operations

Coordinate supply chain activities between HO and all centers. Monitor stock movement and inventory availability. Ensure timely dispatch and delivery of materials to centers. Coordinate logistics, transportation, and shipment tracking. Handle emergency procurement requirements whenever required. Inventory & Stock Management

Monitor stock levels of medicines, consumables, stationery, and operational materials. Maintain inventory trackers and stock reports. Coordinate with stores/pharmacy/admin teams for stock verification. Ensure proper stock planning to avoid shortages or overstocking. Support periodic stock audits and inventory reconciliation.

Vendor

Management

Develop and maintain strong relationships with vendors and suppliers. Negotiate pricing, delivery timelines, and service agreements.



Maintain vendor database and performance records. Coordinate with vendors regarding payments, deliveries, and pending orders. Reporting & Documentation

Prepare procurement MIS and supply chain reports. Maintain purchase records, invoices, quotations, and agreements. Generate monthly expense and procurement analysis reports. Support management in budgeting and cost optimization activities. Compliance & Coordination

Ensure procurement activities are aligned with company policies. Coordinate with Finance, Operations, Pharmacy, Admin, and Center teams. Ensure confidentiality and accuracy in procurement documentation. Support process improvement initiatives for procurement and inventory management.

Required

Skills

Good knowledge of Procurement and Supply Chain processes. Strong negotiation and vendor management skills. Good knowledge of MS Excel and inventory tracking. Robust coordination and follow-up abilities. Attention to detail and documentation skills. Ability to handle multiple tasks and priorities. Good communication and analytical skills.

Educational

Qualification

Graduate in Supply Chain, Logistics, BCom, BBA, Management, or related field. MBA / Diploma in Supply Chain Management preferred.

Experience Required

2–5 years of experience in Procurement, Inventory, or Supply Chain Management. Healthcare/Hospital/IVF industry experience preferred.

Key Performance

Indicators (KPIs)

Timely procurement and delivery completion. Cost optimization and vendor management efficiency. Inventory accuracy and stock availability. Reduction in procurement delays and shortages. Documentation and reporting accuracy. Vendor response and coordination effectiveness.

Preferred Candidate

Profile

Strong coordination and negotiation skills. Ability to work under pressure and deadlines. Professional approach toward vendors and stakeholders. Valuable organizational and multitasking abilities. Responsible and process-oriented mindset.

📌 Hospital Procurement Executive (Thane)
🏢 Prevoir IVF
📍 Thane