Key Responsibilities

1. Track branch expenses Log every expense from the branches in one central tracker with branch name, expense type, amount, date, bill number, approver and status. Watch regular bills like rent, electricity, internet and courier for unusual variation against last month or the budget. Ensure one time expenses had prior approval. Maintain a branch calendar so no recurring payment gets missed.

2. Categorise expenses correctly Book each expense under the correct accounting head. Differentiate capital and revenue spend and flag items that should be capitalised. Consult Finance for anything that does not fit a defined head.

3. Review with branches Review with branch managers as well as Regional Manager regularly for high value items and weekly or monthly for routine ones. Verify bills and vouchers against claims, including dates, amounts, vendor names, GST, signatures and approvals. Prevent duplicate claims across months. Compare spend against budget and flag overruns immediately, taking written justification for exceptions.

4.



Validate field engineer conveyance daily Match every engineer's daily travel claim against the CRM report: visits claimed versus visits logged, locations versus customer addresses, and timings versus CRM check ins. Recompute the eligible amount as per the conveyance policy. Send back claims with no CRM activity, mismatched locations or inflated kilometres, with transparent remarks. Escalate repeat offenders to the Service or Operations Head.

5. Ensure policy compliance Ensure full adherence to the expense, conveyance and travel policies and the approval matrix. Report violations to the Operations Head with evidence. Maintain confidentiality of all financial data.

6. Reporting and MIS Circulate regular reports covering branch wise spend against budget, expense trends, engineer conveyance deviations, pending query ageing and top violations, supporting management in cost control and budgeting.

Interested candidate can share resume on - [email protected]

📌 Expense Control Executive (Navi Mumbai)
🏢 Prostarm Info Systems
📍 Navi Mumbai