Company Description

Strategically located in the heart of the IT corridor- Novotel Bengaluru Outer Ring Road brings to you different categories of beautiful rooms that are sleek and contemporary designed, full of up-to-date day amenities suitable for your stay. In proximity to numerous IT parks and corporate hubs notably- Ecospace Business Park, Prestige Techpark, Cessna Business Park, Salarpuria Techparks- Novotel Bengaluru Outer Ring Road offers the perfect residence to travelers across the globe.

Nearby to corporate offices- JP Morgan, Accenture, Honeywell, Deloitte and many more along Sarjapur Road and Marathahalli, Novotel Bengaluru Outer Ring Road brings to you seamless benefits of hosting events and conferences in well-equipped meeting spaces. Bengaluru, besides the Silicon Valley of the country, is close to some of the most significant historical and leisure destinations in South India- Mysore, Coorg, Goa, Munnar, Ooty, Pondicherry to name a few among the long list of leisure destinations.

- Handling all secretarial work for the office of General Manager.

- Promptly replying to all correspondence without constant supervision.

- Coordination with all HODs for various meetings and for monthly report.

- Responsible for taking minutes of the meeting.

- Responsible to collate information and provide to the General Manager as and when requested.

- To co-ordinate with all the departments for the smooth functioning of the organisation.

- Locate and attach appropriate files to incoming correspondence requiring replies.

- Take and distribute meeting minutes to appropriate individuals.

- Handle and distribute incoming and outgoing mail.

- Handle incoming parcels and other material.

- Prepare letters, memos, and other documents using word processing,



spreadsheet, database, or presentation software.

- Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from guests.

- Prepare and manage correspondence, reports and documents

- Organize and coordinate meetings, conferences.

- Take, type and distribute minutes of meetings to all attended parties.

- Maintain schedules and calendars of the General Manager.

- Arrange and confirm appointments after consulting with the GM and availability.

- Co-ordination for organization of internal and external events.

- Communicate verbally and in writing to answer inquiries and provide information.

- Liaison with internal and external contacts.

- Coordinate the flow of information both internally and externally.

- Operate office equipment and also manage office space effectively.

- To always adhere to personal grooming as per the standards laid down by the hotel and maintain high standards of grooming.

- In addition to the above functions, any other assignment/job given by the superior authority occasionally or on a daily basis is to be performed.

Qualifications

- Bachelor's Degree or Diploma preferably in Hospitality Management

- Minimum 2 years of secretarial experience with at least 1 years serving the senior management level

- Excellent reading, writing, and oral proficiency in English language

- Good working knowledge of MS Excel, Word, & PowerPoint

- Service-oriented with an eye for details

- Well-presented and professionally groomed at all times

Additional Information

Our Commitment To Diversity & Inclusion

We are an inclusive company and our ambition is to attract, recruit and promote diverse talent.

📌 Executive Secretary (Bengaluru)
🏢 Accor Plus
📍 Bengaluru