Job Summary

We are looking for a highly organized, proactive, and professional Executive Coordinator to work closely with the Managing Director. The candidate will be responsible for coordinating daily business activities, ensuring timely follow-ups with departments, managing schedules, preparing reports, and acting as a bridge between the MD and internal teams. The ideal candidate should possess excellent communication, coordination, and multitasking skills with a robust sense of confidentiality and accountability.

Key Responsibilities

- Manage the daily calendar, appointments, meetings, and travel schedule of the Managing Director.
- Coordinate with all departments to ensure timely completion of assigned tasks.
- Follow up with department heads regarding pending work and update the MD on progress.
- Prepare Minutes of Meetings (MOM) and monitor action items until closure.
- Draft professional emails, letters, presentations, and business documents.
- Prepare daily, weekly, and monthly management reports.
- Coordinate with architects, builders,



vendors, business associates, and key clients whenever required.
- Ensure smooth communication between the MD and all departments.
- Maintain confidential records, business documents, agreements, and reports.
- Organize meetings, exhibitions, business events, and management visits.
- Monitor important deadlines and ensure timely completion of commitments.
- Assist the MD in strategic planning, project coordination, and business operations.
- Coordinate with HR, Accounts, Sales, Marketing, Purchase, Dispatch, and CRM teams for operational requirements.
- Handle priority tasks and resolve coordination issues proactively.
- Maintain proper documentation and digital filing systems.
- Perform any additional responsibilities assigned by the Managing Director.

Job Type: Permanent Pay: ₹15,000.00 - ₹22,000.00 per month

Work Location: In person

📌 Executive Coordinator (Jalandhar)
🏢 STRUCTLOGIX
📍 Jalandhar