About Voya:

Voya India (earlier VFISLK) started out as a joint venture between U.S. financial services company Voya Financial and SLK, a software services company and is head quartered at Bangalore. As of Aug 2023, we are a wholly owned subsidiary of Voya Financial. We are a dynamic technology & business process transformation company that provides world-class technology & business process management services, with an emphasis on quality, speed & optimization driven through automation.

We support and deliver innovative solutions to Voya’s Retirement, Employee Benefits, and Investment Management businesses.

More information about us is available at: https://www.voyaindia.com

Responsibilities Executive & Calendar Management

Manage complex calendars, scheduling, and prioritization of meetings across multiple time zones.

Coordinate leadership reviews, governance meetings, town halls, board visits, and strategic discussions.

Ensure leaders are adequately prepared through agendas, pre-reads, briefing notes, and action trackers. Stakeholder Management

Serve as a key liaison between executives, leadership teams, employees, clients, vendors, and external stakeholders.

Facilitate effective communication and follow-up on critical business priorities.

Represent the executive office professionally while maintaining confidentiality and executive presence. Travel & Expense Management

Manage end-to-end domestic and international travel arrangements.

Handle travel itineraries, visa requirements, accommodations, and meeting logistics.

Process expense reports and ensure compliance with company policies. Leadership Communication & Reporting

Draft executive communications, presentations, reports,



and meeting minutes.

Track action items and drive timely closure through coordination with cross[1]functional teams.

Support preparation of leadership presentations, operating reviews, and strategic updates. Event & Program Coordination

Plan and execute leadership offsites, employee engagement events, customer visits, and organizational meetings.

Coordinate logistics with internal teams including HR, Finance, Administration, Communications, and Facilities. Strategic Support

Support leadership initiatives, transformation programs, and organizational priorities.

Monitor key deliverables and provide administrative project management support.

Drive process improvements and establish best practices for executive office operations.

Key Skills & Competencies:

Executive Calendar Management

Stakeholder & Relationship Management

Business Communication & Presentation Skills

Meeting Governance & Action Tracking

Travel & Expense Management

Event Planning & Coordination

MS Office Suite (Outlook, PowerPoint, Excel, Word)

Strong Organizational and Multitasking Skills

Problem Solving & Decision Support

High Confidentiality and Skilled Integrity

Qualifications:

Bachelor’s degree in business administration, Commerce, Management, or related discipline.

Experience:

12 - 15 years of experience supporting C-suite executives, CEOs, Business Heads, or senior leadership teams.

Experience in Global Capability Centers (GCC), Financial Services, Technology, Consulting, or Shared Services environments preferred.

Proven experience handling confidential and sensitive business information

Location:

Bangalore

Reports To

CEO / Executive Leadership Team (ELT)

📌 Executive - Assistant (India)
🏢 Voya Financial
📍 India