We are looking for an exceptionally organized, proactive and dependable Executive Assistant to support the Managing Director. This is not a conventional secretarial role. We are looking for someone who can think ahead, coordinate across departments, ensure timely follow-ups and help the MD focus on strategic business decisions.

The ideal candidate should possess outstanding follow-up skills, excellent communication abilities and the confidence to coordinate with senior team members, customers, suppliers and international business associates.

Key Responsibilities

Executive Support

- Manage the MD's calendar, appointments and meetings.
- Prioritize and organize daily tasks and schedules.
- Coordinate domestic and international travel arrangements.
- Prepare meeting agendas and Minutes of Meeting (MoM).
- Draft qualified emails, letters and presentations.

Coordination & Follow-up

- Follow up with Production, Purchase, Sales, Accounts and Stores on behalf of the MD.
- Maintain a comprehensive task tracker and ensure timely completion of assigned tasks.
- Coordinate with customers, suppliers and logistics partners.
- Ensure commitments made during meetings are completed within agreed timelines.

Communication

- Handle professional correspondence with domestic and international customers.
- Screen calls and emails.




- Prepare reports, presentations and business documents.
- Maintain confidentiality of sensitive business information.

Research & Business Support

- Conduct online research for products, suppliers, competitors and market trends.
- Assist in preparing quotations, presentations and reports.
- Support exhibition planning, customer visits and business meetings.

Administrative Support

- Organize documents and maintain records.
- Coordinate internal meetings.
- Assist in event planning and travel arrangements.
- Handle miscellaneous administrative responsibilities assigned by the MD.

Skills Required We are looking for someone who has:

✔ Excellent follow-up skills (most important)

✔ Strong organizational abilities

✔ Outstanding communication skills (spoken and written English)

✔ Excellent command of MS Excel, Word and PowerPoint

✔ Ability to handle multiple tasks simultaneously

✔ Good internet research skills

✔ Professional email drafting skills

✔ Ability to coordinate with multiple departments

✔ High integrity and confidentiality

✔ Positive attitude and willingness to learn

Pay: ₹25,000.00 - ₹35,000.00 per month

Work Location: In person

📌 Executive Assistant to Managing Director (Greater Noida)
🏢 Ecotone Acoustics Private
📍 Greater Noida