The Executive Assistant to the Managing Director provides high-level administrative, operational, and strategic support to ensure the efficient functioning of the MD's office. The EA acts as the primary point of coordination between the MD and internal/external stakeholders while maintaining the highest level of professionalism, confidentiality, and efficiency. Modern EA roles often extend beyond diary management to include project coordination, executive communication, and business follow-ups.

Key Responsibilities

1. Executive Support

- Manage the MD's calendar, appointments, meetings, and daily schedule.
- Prioritize appointments and ensure effective time management.
- Screen and manage emails, phone calls, and correspondence.
- Prepare presentations, reports, proposals, and business documents.

2. Meeting Management

- Schedule internal and external meetings.
- Prepare agendas, meeting materials, and presentations.
- Record Minutes of Meeting (MoM) and track action items.
- Follow up with departments to ensure timely completion of assigned tasks.

3. Communication & Coordination

- Act as the communication bridge between the MD and internal departments.
- Coordinate with clients, vendors, business partners, and government authorities as required.




- Draft professional emails, letters, and official communications.
- Handle confidential information with discretion.

4. Travel & Event Management

- Arrange domestic and international travel, accommodation, visas, and itineraries.
- Coordinate conferences, business meetings, and corporate events.
- Manage travel expenses and documentation.

5. Business & Project Coordination

- Track key business initiatives assigned by the MD.
- Monitor project timelines and prepare progress reports.
- Conduct research and compile business intelligence when required.
- Coordinate cross-functional activities to ensure smooth execution.

6. Administrative Management

- Maintain confidential records and executive files.
- Organize significant documents, contracts, and correspondence.
- Ensure smooth functioning of the Executive Office.
- Handle miscellaneous assignments delegated by the MD.

Required Qualifications
- Bachelor's degree in Business Administration, Management, or a related field.
- MBA is preferred.
- 510 years of experience as an Executive Assistant, Personal Assistant, or Executive Secretary supporting senior leadership.

📌 Executive Assistant To Managing Director (Pune)
🏢 Executive Car Rental Services (ECRS)
📍 Pune