Company Description

Founded in 1938, Jagdish Farshan is a household name synonymous with authentic Gujarati taste. From our iconic Bhakharwadi and Lilo Chevdo to a growing global presence in the USA, and Canada, we blend 80+ years of tradition with modern manufacturing excellence. We are looking for an Executive Assistant (EA) who will provide high-level, confidential administrative and strategic support to the Director.

This energetic role goes beyond traditional secretarial tasks. It requires serving as a gatekeeper, secondary communicator, and coordinator across multiple plant facilities, retail outlets, and international export partners. Key Responsibilities

- Calendar & Schedule Management

● Manage the Director's daily calendar to prioritise critical business commitments.

● Coordinate internal and external meetings, including cross-departmental reviews and vendor meets.

● Screen incoming calls, emails, and visitor requests to serve as an effective gatekeeper.

- Communication & Liaison

● Draft official emails, letters, reports, and presentations on behalf of the Director.

● Act as a bridge for communication between the Director's office and department heads (HR, Accounts, Production, Supply Chain).

● Follow up on action items assigned by the Director to various store managers or factory teams.

- Travel & Event Logistics ● Organise travel itineraries, including domestic flights, international export tours,



hotel bookings, and local conveyance.

● Coordinate logistics for corporate events, franchise board reviews, or foreign delegation visits.

- Documentation & Data Control ● Maintain confidential corporate files, board meeting minutes, and regulatory compliance documents.

● Prepare agendas and brief packages for the Director before key stakeholder or investor meetings.

Analyse basic operational data or sales sheets to present concise summaries.

Required Skills and Qualifications

● Education: Bachelor’s degree in Business Administration, Communications, Commerce, or a related field.

● Experience: 7 to 10 years of proven experience as an Executive Assistant, Personal Secretary, or similar role supporting C-level executives.

Experience in the FMCG, Retail, or Food Production sector is a distinct advantage. ● Languages: Complete fluency in English, Hindi, and Gujarati is mandatory for smooth local and corporate communication.

● Technical Savvy: Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace (Docs, Sheets, Calendar).

● Soft Skills:

○ Strong multitasking capabilities under tight timelines.

○ Absolute discretion regarding sensitive business financial and proprietary recipes/data.

○ Excellent interpersonal skills to navigate a corporate structure built on strong family-business values.

📌 Executive Assistant to Director (Vadodara)
🏢 JAGDISH FARSHAN PRIVATE
📍 Vadodara