Job DescriptionExecutive Assistant to the FounderIndo Scots Group of Schools

NLocation: Navi Mumbai

NExperience: 2-5 Years

NEmployment Type: Full-Time

NDepartment: Office of the Founder / Executive Office

NAbout the Role

nIndo Scots Group of Schools is seeking a highly organised, proactive, discreet, and professionally mature Executive Assistant to the Founder. The successful candidate will serve as a trusted executive partner and central point of coordination for the Founder's office.

NThis role requires excellent communication, strong follow-up and execution skills, confidentiality, and the ability to manage multiple priorities in a fast-paced education and business environment.

NKey Responsibilities

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- Manage the Founder's calendar, appointments, meetings, travel schedules, and daily agenda.
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- Coordinate internal andexternal meetings, prepare agendas, briefing notes, presentations, and meeting documents.
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- Attend meetings when required, prepare Minutes of Meeting (MoM), and track action items to ensure timely completion.
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- Coordinate with senior leadership, Principals, trustees, education partners, government authorities, architects, consultants, vendors, and other stakeholders.
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- Support the Founder in new school projects, expansion plans, partnerships, and strategic initiatives.
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- Assist in research and preparation of proposals, presentations, reports, concept notes, and business documents.
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- Draft and manage professional emails, letters, official communications, and correspondence.
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- Maintain organised records of MoUs, LOIs, agreements, proposals, project reports, and other confidential documents.
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- Coordinate the Founder's domestic and international travel, events, conferences, and official engagements.




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- Ensure timely follow-ups on important commitments, projects, decisions, and pending actions.
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- Proactively anticipate the Founder's requirements and ensure smooth execution of priorities.
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nRequirements

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- Graduate degree in any discipline.
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- 2–5 years of experienceas an Executive Assistant, Personal Assistant, Executive Coordinator, Business Coordinator, or in a similar role.
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- Excellent verbal and written English communication skills.
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- Hindi and/or Marathi communication skills will be an advantage.
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- Strong organisational, multitasking, time management, and follow-up skills.
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- Excellent proficiency in MS Office and Google Workspace.
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- Ability to prepare professional presentations, reports, and business documents.
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- Strong interpersonal skills and the ability to interact confidently with senior stakeholders.
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- High level of integrity, discretion, confidentiality, and skilled maturity.
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- Ability to work independently, manage pressure, and handle last-minute changes.
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- Flexibility in working hours as per the Founder's schedule, meetings, travel, and business requirements.
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nPreferred Background

NExperience in education, corporate, business development, real estate/infrastructure, consulting, government liaison, project coordination, or executive office management will be an advantage.

NIdeal Candidate

nThe ideal candidate is proactive, highly organised, detail-oriented, trustworthy, well-presented, solution-oriented, and excellent at follow-ups and execution.

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- This is a high-trust and high-responsibility role requiring absolute confidentiality, integrity, professionalism, and the ability to work closely with the Founder and senior leadership.
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📌 Executive Assistant To Founder (Alibag)
🏢 Indo Scots Holdings
📍 Alibag