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Job Title: Executive Assistant

Location: Malad

Reporting To: Director

Role Overview We are seeking a highly organized and proactive Executive Assistant to support the Director in managing day-to-day operations, strategic coordination, and administrative functions. The role requires strong multitasking abilities, discretion, and the capability to work across multiple departments and companies.

Key Responsibilities

- Executive Coordination o Act as the primary point of contact between the Director and internal/external stakeholders o Coordinate with various departments to ensure timely sharing of daily reports and updates

• MIS & Reporting o Manage MIS (Management Information Systems) for all group companies o Collate, analyze, and present data in a structured and meaningful format for decision-making o Prepare reports, dashboards, and presentations as required

• Calendar & Schedule Management o Plan and manage the Director’s calendar, including meetings, appointments, and events o Prioritize and schedule engagements efficiently

• Travel Management o Handle end-to-end travel planning including bookings, itineraries, and logistics o Coordinate with relevant stakeholders for smooth travel arrangements





• Office Administration Oversight o Oversee and monitor administrative functions of the office o Ensure smooth day-to-day operations and coordination with admin teams

• Communication & Documentation o Draft emails, communications, and official correspondence o Maintain records, documents, and confidential information with discretion

• Additional Responsibilities o Support in special projects and ad-hoc tasks as assigned o Ensure follow-ups and timely closure of assigned tasks

Key Skills & Qualifications

- Bachelor’s degree in Business Administration or related field
- 3–7 years of experience as an Executive Assistant to senior leadership
- Strong proficiency in MS Office (Excel, PowerPoint, Word)
- Excellent organizational and time management skills
- Strong communication and interpersonal abilities
- High level of discretion and confidentiality
- Ability to multitask and work in a rapid-paced environment

Preferred Attributes

- Experience working with multiple entities or group companies
- Strong analytical and reporting skills (MIS expertise)
- Problem-solving mindset and attention to detail

📌 Executive Assistant (Mumbai)
🏢 RECEX
📍 Mumbai