MOTORPROTEK INDIA PVT LTD

F-90/25, Okhla Industrial Area Phase - 1, New Delhi - 110020

Job Title: Executive Assistant to Director (Operations &

Administration)

Company: Motorprotek India Pvt Ltd

Location: Delhi NCR (On-site)

Job Type: Full time

About the Role

We are looking for a highly organized, confident, and proactive Executive Assistant to work directly with the

Director and support the day-to-day operations of Auto Catalyst Detailing Studios and Motorprotek PPF.

This role is ideal for someone who enjoys managing people, handling multiple responsibilities, ensuring operational excellence, and taking ownership of business processes. You will act as the Director's right hand,

ensuring smooth coordination between teams, vendors, stores, and customers.

Key Responsibilities

Operations & Administration

Work directly with the Director on daily operational activities.

Coordinate with store managers and ensure timely execution of tasks.

Maintain MIS reports, operational records, and business documentation.

Follow up with different departments to ensure deadlines are met.

Inventory & Dispatch Management

Track inventory across all locations.

Maintain stock records in Excel/Google Sheets.

Coordinate dispatches of products and ensure timely deliveries.

Monitor stock movement and prevent shortages.

Warranty & Documentation

Create and manage warranty cards for B2B dealers.

Maintain customer and dealer warranty records.

Ensure proper documentation and data accuracy.

Vendor & Purchase Management

Coordinate with vendors for procurement and supplies.

Manage purchase orders and follow-ups.

Track vendor payments and maintain payment records.

Ensure timely availability of required materials.

Packaging & Quality Control

Perform packaging quality checks before dispatch.

Ensure branding, labels, and packaging standards are maintained.

Report and resolve quality issues.

Sales & Customer Support

Coordinate with the sales team for reports and follow-ups.





Support sales operations and dealer communication.

Talk to customers and business partners professionally.

Assist in handling customer queries and resolving issues.

HR & Team Management

Assist in recruitment and hiring.

Schedule interviews and coordinate onboarding.

Motivate teams and ensure accountability.

Maintain discipline across teams and follow up on daily reporting.

Marketing Coordination

Create and maintain monthly social media content calendars.

Coordinate with the marketing team for timely content execution.

Track marketing tasks and deadlines.

Reporting

Prepare daily, weekly, and monthly reports.

Maintain Excel and Google Sheets dashboards.

Present operational updates to the Director.

Required Skills

Excellent communication skills in English and Hindi

Strong knowledge of Microsoft Excel and Google Sheets

Highly organized with excellent multitasking abilities

Confident personality with strong leadership qualities

Responsible, accountable, and ownership-driven

Firm and disciplined approach towards team management

Good problem-solving and decision-making skills

Ability to coordinate with multiple teams simultaneously

Comfortable talking to customers, vendors, and employees

Willing to travel occasionally when required

Preferred Candidate Profile

Female candidate preferred

15 years of experience in Operations, Administration, Executive Assistance, HR, or Office

Management

Experience in automotive, retail, or service industries will be an advantage

Self-motivated and able to work independently

Quick learner with a positive attitude

Able to work in a fast-paced environment

What We Offer

Opportunity to work directly with the Director

High-growth career in two rapidly expanding automotive brands

Exposure to operations, management, marketing, HR, sales, and business strategy

Performance-based growth opportunities

Dynamic and professional work environment

This role is perfect for someone who wants to build a long-term career in business operations and management while working closely with leadership in a fast-growing company.

📌 Executive Assistant (New Delhi)
🏢 Motorprotek India
📍 New Delhi