Job DescriptionProject Coordinator cum Executive Assistant

NWe are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive administrative, coordination, and operational support to the Senior Vice President. The ideal candidate will be responsible for managing the executive's calendar, coordinating domestic and international travel, handling expense reimbursements, organizing meetings, and ensuring seamless day-to-day operations. This role requires exceptional communication skills, discretion, strong coordination abilities, and the ability to manage multiple priorities in a quick-paced environment.

NJob location - Andheri East, Mumbai

NKey Responsibilities

nExecutive Support

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- Manage the SeniorVice President's calendar, including scheduling meetings, appointments, and events while ensuring optimal time management.
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- Prioritize and coordinate daily activities, ensuring all commitments are effectively planned and executed.
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- Act as the primary point of contact for internal and external stakeholders on behalf of the executive.
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- Prepare meeting agendas, presentations, reports, and other documents as required.
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- Maintain confidentiality while handling sensitive business information.
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nTravel & LogisticsManagement

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- Plan and coordinate domestic and international travel, including flight bookings, visa coordination (if applicable), hotel reservations, airport transfers, and local transportation.
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- Prepare detailed travelitineraries, ensuring all logistics are organized and communicated in advance.
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- Manage travel-related changes and resolve any last-minute issues efficiently.
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nExpense & Reimbursements

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- Prepare, verify, and submit travel and business expense claims.
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- Maintain records of bills, invoices, and supporting documentation for reimbursements.
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- Coordinate with Financeto ensure timely processing of reimbursements and payments.




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nMeeting & Event Coordination

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- Schedule internaland external meetings across multiple time zones.
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- Arrange meeting rooms, video conferencing facilities, and other logistical requirements.
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- Coordinate executive visits, leadership meetings, project reviews, and offsite events as needed.
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- Record meeting minutes and track action items when required.
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nAdministrative & Coordination

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- Handle day-to-dayadministrative activities and correspondence.
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- Coordinate with variousdepartments to facilitate smooth communication and timely completion of tasks.
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- Manage vendor bookings,reservations, and other administrative requirements.
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- Organize and maintain digital and physical records.
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- Track follow-ups, deadlines, and pending action items for the executive.
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nRequired Qualifications

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- Bachelor's degreein Business Administration, Management, or a related field.
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- 3–6 years of experienceas a Project Coordinator, Executive Assistant, or in a similar administrative and coordination role, preferably supporting senior leadership.
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- Excellent organizational, planning, multitasking, and coordination abilities.
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- Strong verbal and written communication skills.
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- High level of professionalism, integrity, and confidentiality.
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- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Google Workspace.
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- Experience with travel booking platforms, expense management tools, and project tracking tools is preferred.
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nKey Skills

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- Calendar Management
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- Travel Planning & Itinerary Management
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- Flight & Hotel Bookings
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- Expense Management & Reimbursements
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- Meeting Coordination
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- Administrative Support
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- Stakeholder Management
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- Time Management
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- Attention to Detail
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- Problem Solving
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- Communication & Interpersonal Skills
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- Confidentiality & Professionalism
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- Multitasking in a Fast-Paced Environment
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