Job Title – Executive Assistant to the CEO

Location – Mumbai (Marol, Andheri)

Job Summary

The Executive Assistant to the CEO will provide high-level executive, administrative, and strategic support to the Chief Executive Officer. The role requires exceptional organizational skills, confidentiality, and the ability to manage multiple priorities while ensuring seamless coordination between the CEO, internal teams, clients, and external stakeholders. The ideal candidate should be proactive, detail-oriented, and capable of working in a quick-paced corporate environment.

Key Responsibilities

- Manage the CEO's calendar, meetings, appointments, and travel schedules.
- Coordinate internal and external meetings, prepare agendas, record minutes, and ensure timely follow-up on action items.
- Draft, review, and manage business correspondence, presentations, reports, and confidential documents.
- Act as the primary point of coordination between the CEO and internal departments, customers, vendors, and business partners.
- Track key business priorities and ensure timely follow-up on commitments, projects, and management decisions.
- Coordinate leadership meetings, board meetings, and business reviews.
- Manage travel arrangements, accommodation, itineraries, and expense statements.




- Prepare MIS reports, presentations, dashboards, and executive summaries for management review.
- Maintain complete confidentiality while handling sensitive business information and documentation.
- Support the CEO in strategic initiatives, special projects, and cross-functional coordination.
- Ensure smooth day-to-day functioning of the CEO's office and manage administrative priorities efficiently. Key Requirements:
- Bachelor’s degree in business administration, Commerce, Management, or a related field. MBA will be an added advantage.
- 8–10 years of experience as an Executive Assistant supporting CXO-level executives, preferably in the Logistics, Freight Forwarding, Shipping, or corporate sector.
- Excellent communication, interpersonal, and stakeholder management skills.
- Strong proficiency in MS Office (Excel, PowerPoint, Word, Outlook) and presentation preparation.
- Excellent organizational, planning, and time management abilities.
- High level of professionalism, discretion, and confidentiality.
- Ability to multitask, prioritize effectively, and work under pressure with minimal supervision.
- Strong analytical, coordination, and problem-solving skills

📌 Executive Assistant (Mumbai)
🏢 ARVI ACHIEVERS
📍 Mumbai