Summary

- As an Event Operations Specialist, you will be responsible for the logistics,
- coordination, and execution of events ensuring that every detail is flawlessly
- managed. You will work closely with cross-functional teams, vendors, and internal stakeholders to deliver high-impact events that align with Guidewire s vision.

Key Responsibilities

Event Logistics Execution:

- Coordinate all operational aspects of internal and external events, including venue setup, catering, AV, and on-site management.
- Support the end-to-end execution of conferences, workshops, hackathons, and networking events.
- Ensure a smooth registration process, check-ins, and attendee engagement.
- Work with vendors and internal teams to ensure all materials and equipment are ready on time.

Vendor Stakeholder Coordination

- Liaise with event vendors, hotels, and suppliers to secure the best services within budget.
- Maintain strong relationships with internal teams to align event goals with business needs.
- Support contract negotiations and ensure timely payments to vendors.

Event Technology Reporting

- Manage event technology such as QR code check-ins,



attendee tracking, and feedback collection.
- Monitor event timelines, troubleshoot issues, and ensure a seamless experience for attendees.
- Gather event analytics and feedback to optimize future events.

What We re Looking For

- 1-2 years of experience in event management, operations, or hospitality.
- Strong organizational skills and attention to detail.
- Ability to handle multiple events simultaneously and adapt to changing priorities.
- Excellent vendor management and negotiation skills.
- Comfortable working with event technology, registration platforms, and logistics tools.
- A proactive, problem-solving mindset with the ability to handle on-the-spot challenges.
- Solid communication and teamwork skills to collaborate with internal and external stakeholders.

Why Join Us

- Gain hands-on experience in executing high-impact corporate events.
- Work in a quick-paced, cooperative environment.
- Opportunity to grow within the events team and take ownership of key projects.

📌 Event Specialist (Bengaluru)
🏢 Guidewire Software
📍 Bengaluru