We are looking for a detail-oriented and organized Document Controller to manage, maintain, and control all project and company documents. The ideal candidate should ensure that documents are properly recorded, updated, distributed, and archived while maintaining confidentiality and compliance with company standards.
Key Responsibilities
- Maintain and manage all project and company documents in physical and electronic formats.
- Ensure documents are properly numbered, filed, and easily retrievable.
- Control document revisions and maintain version history.
- Coordinate with Engineering, Projects, Purchase, QA/QC, and other departments for document collection and distribution.
- Prepare document transmittals and maintain document registers.
- Ensure timely submission of documents to clients, consultants, and internal departments.
- Archive completed project documents as per company procedures.
- Maintain confidentiality and security of all company records.
- Support audits by providing required documentation.
- Monitor pending documents and follow up with concerned departments.
Required Skills
- Proficiency in MS Office (Excel, Word, Outlook).
- Knowledge of document control procedures and filing systems.
- Experience with ERP systems or Document Management Systems (DMS) is preferred.
- Solid organizational and record-keeping skills.
- Excellent communication and coordination abilities.
- Good typing speed and attention to detail.
- Ability to work under deadlines and manage multiple tasks