Job Mission: Responsible for supporting the group talent acquisition team in background verification & Expatriate pre-employment formalities and other administrative tasks withing the talent team.

Principal Responsibility:

Talent Acquisition Support

- Coordinate and schedule interviews between candidates and internal stakeholders (HR, Hiring Managers, Leadership), including managing end-to-end interview logistics - calendar invites, meeting links, room bookings, and reminders and travel reimbursements for outstation candidates.
- Liaise with candidates to obtain referee details and necessary consent documentation, conduct structured and professional reference checks for shortlisted/final candidates.
- Ensure proper documentation and maintenance of employee e-folders for all newly recruited candidates, maintaining data accuracy and confidentiality.
- Source and manage background verification (BGV) partners to ensure reliability, compliance, and efficiency.
- Coordinate and monitor the end-to-end background verification process to ensure timely and successful completion.




- Support the talent team in maintaining and updating the recruitment tracker on a weekly basis to ensure accurate reporting and visibility of hiring progress.
- Support in maintaining a database of recruitment partners
- Maintain and regularly update the master recruitment database in coordination with Talent Champions and hiring stakeholders.

Travel Desk Management

- Coordinate end-to-end visa processing and flight bookings for new joiners.
- Arrange and facilitate pre-employment medical examinations for joining candidates in compliance with company requirements.

Knowledge and Experience:

- 12 years of experience in HR and/or Administration coordination roles.
- Exposure to recruitment tools, applicant tracking systems (ATS), and background verification processes.
- Strong working knowledge of MS Excel and other MS Office applications.

Key Competencies:

- Positive interpersonal communication skills
- Ownership and accountability skills
- Creative and innovative
- Team player and collaborative

Educational Qualification: Management Graduate, PG Diploma HR

Reporting Manager: Manager - Human Resources (Talent Acquisition & Onboarding)

📌 HR Executive (Maharashtra)
🏢 Sara (hong Kong)
📍 Maharashtra