Take complete ownership of project billing activities to ensure timely certification and healthy project cash flow.
Responsibilities include
- Prepare Monthly Running Account (RA) Bills.
- Prepare Final Bills upon project completion.
- Prepare Milestone Bills as per contractual payment terms.
- Verify executed work before billing.
- Prepare Measurement Sheets and Quantity Abstracts.
- Coordinate with Project Managers and Site Engineers for work certification.
- Ensure bills are submitted within contractual timelines.
- Maintain project-wise billing records and billing trackers.
Quantity Surveying & Measurement
- Verify site measurements against approved drawings and BOQs.
- Carry out quantity reconciliation for executed works.
- Conduct joint measurements with clients and consultants.
- Track balance quantities and work-in-progress.
- Identify quantity deviations and prepare reconciliation statements.
Contract Administration
- Review work orders, purchase orders, LOIs, and contracts.
- Interpret billing clauses, payment milestones, retention provisions, LD clauses, and variation mechanisms.
- Ensure all billing activities comply with contractual obligations.
- Maintain complete commercial documentation throughout the project lifecycle.
Variation Orders & Commercial Claims
- Identify additional works beyond the original scope.
- Prepare variation order proposals with supporting documentation.
- Prepare extra item claims and revised BOQs.
- Assist in escalation claims where contractually applicable.
- Coordinate approvals with clients and consultants.
- Maintain a register of all commercial variations and claim status.
Revenue & Cash Flow Management
- Monitor project billing versus execution progress.
- Track invoice certification and payment status.
- Follow up for release of certified payments.
- Monitor retention amounts and prepare retention release schedules.
- Prepare monthly receivable ageing reports.
- Support management in cash flow forecasting.
Commercial Reporting Prepare accurate and timely management reports, including:
- Microsoft Excel (Advanced)
- Microsoft Word
- Microsoft Outlook
- AutoCAD (for quantity verification)
- ERP Software (preferred)
Behavioural Competencies We are looking for professionals who demonstrate:
- High commercial awareness.
- Strong analytical and numerical ability.
- Exceptional attention to detail.
- Excellent documentation skills.
- Ability to prioritize and meet deadlines.
- Robust communication and coordination skills.
- Integrity, accountability, and ownership.
- Professional attitude while dealing with clients and consultants.