A Procurement Executive helps a procurement professional to ensure that a business has a constant supply of materials or equipment. They work primarily in an administrative capacity, doing tasks such as scheduling material purchases and deliveries and verifying current inventory.
Key accountabilities
· Monitor stock levels and identify purchasing needs
· Research potential vendors
· Track orders and ensure timely delivery
· Update internal databases with order details (dates, vendors, quantities, discounts)
· Conduct market research to identify pricing trends
· Evaluate offers from vendors and negotiate better prices
· Prepare cost analysis
· Maintain updated records of invoices and contracts
· Looking after Purchase & Raw Materials Invoice, stock accounting.
· Follow up with suppliers, as needed, to confirm or change orders
· Liaise with warehouse staff to ensure all products arrive in good condition
· Positive understanding of supply chain procedures
· To maintain efficient filing systems and handling courier services.
· Maintain Purchase order and Bills Book.
· Create PO in ERP
· Get necessary approvals for the market purchasing rate.
· Release Orders.
· Sending RFQ’s (Request for Quotation) to vendors.
· Raising Purchase Orders as per negotiation.
· Follow ups for Goods Receipt Note.
· Invoice Process and Verification through 2way & 3way method.
· Procure to Payment complete Process.
· Coordinating with Site Engineers regarding dispatch of materials to various sites.
· Maintaining of material list (Inwards & Outwards) and supervising Material movements to projects.
· Preparing Delivery challan According to Material Dispatch.
· Prepare a MIS report and submit to Higher Authority.
· Follow up for delivery of material with supplier all supply documents Like test certificates, warranty certificate, product catalogues & Manual.
Requirements
Good to Have:
· Hands-on experience with ERP software.
· Advanced knowledge of MS Excel.
· Knowledge of market research.
· Solid organizational skills.
· Construction industry experience will be an added advantage.
· Good Analytical Skills.
The requirement
- Qualification : Any Graduate / Diploma / B.E.
- Experience : 5 to 8 years