Responsible for the overall accounts receivables management, including:
- Debtors reconciliation
- Outstanding dues statement preparation
- Monitoring receipts accounting
- Bank reconciliation
- Service tax compliance
- MIS reporting and audit coordination
The role focuses on maintaining financial accuracy, reducing the company's DSO, and ensuring timely financial reporting and compliance.
Organisation Chart
Key Accountabilities & Performance Indicators
Interest on Delayed Payments
- Calculate interest recovery for delayed payments.
- Generate and ensure delivery of interest debit notes.
- Reconcile interest dues and address customer queries.
Key Performance Indicators:
- Interest debit note generation by 15th of the subsequent month.
- Delivery of debit notes to customers within 4 days.
- Posting of debit notes in SAP within 2 days.
- Timely reconciliation and query resolution.
- Accurate interest reporting to commercial team.
Monitoring Receipt Accounting & Bank Reconciliation
- Oversee 2500+ transactions monthly in INR and USD (total receipts exceeding INR 5000 crores annually).
- Ensure accuracy in receipts accounting, including date, amount, and customer details.
- Check and book forex fluctuations.
Key Performance Indicators:
- All cheques deposited on the next working day.
- Daily collection reports sent to management.
- Accurate receipt accounting within 2 days.
- Timely month-end income booking.
- Bank reconciliation completion for ICICI2685 and clearing open items monthly.
- No open items exceeding three months.
- Follow-ups with commercial team for unidentified payments over six months.
- Regular clearing of open SAP items upon receipt of invoice-wise payment details.
Service Tax Compliance
- Reconcile service tax deposited with revenue for return filing.
- Reconcile service tax payable with outstanding debtors.
- Deposit service tax on advances monthly before SAP closure.
Key Performance Indicators:
- Timely half-yearly reconciliation for service tax return filing.
Audit Coordination
- Prepare and review debtors schedules, variance analysis, and bad debt provisions.
- Ensure compliance with revised Schedule VI.
- Secure management approval for bad debt provisions.
- Facilitate audit and query resolution.
Key Performance Indicators:
- Debtors schedule completed within 2 days after SAP closure.
- Timely provisioning of bad debts per company policy.
- Subsequent realization reports prepared quarterly.
- Audit schedules completed and queries addressed within defined timelines.
MIS & Reporting
- Provide MIS data on receivables to various departments.
- Prepare CEO review reports (GCM/BCM ATRs).
- Generate and circulate Debtors Turnover Days report monthly.
- Report Electricity & Water dues status fortnightly.
- Provide Air India dues movement MIS monthly.
- Commercial Department & Top Management
- SAP Team (Process Improvement)
- Management Assurance Group (Internal Audits)
- Compliance Team (Tax Regulations)
Financial Dimensions
- Managing total receipts exceeding INR 5000 crores annually.
- Overseeing more than 25,000 transactions per year.
- Handling average debtors of INR 600 crores monthly.
Other Dimensions
- Direct reports: 3 staff members.
- Managing INR 800 crores in receivables.
Education Qualifications
- CA (Chartered Accountant)
- SAP Knowledge
- Proficiency in MS Office
Relevant Experience
- 5 years of relevant experience, 7 years total in financial operations.