Job Title: AP Vendor Maintenance Specialist / Analyst (Associate I/II)

Industry: Retail & E-Commerce

Seniority Level: Associate

Overview

The AP Vendor Maintenance Specialist/Analyst is responsible for creating and updating vendor master data within Oracle and PDI for both merchandise and non-merchandise vendors. The role also involves reviewing and resolving invoice exceptions, vendor payment holds, and AP aging issues while ensuring compliance with company policies, internal controls, and audit requirements. The ideal candidate will support accurate and timely vendor maintenance, collaborate with internal and external stakeholders, and drive process improvements.

Key Responsibilities

- Create and update vendor records within Oracle and PDI for merchandise and non-merchandise vendors.
- Coordinate with internal stakeholders to resolve discrepancies and obtain required documentation for vendor maintenance requests.
- Validate major vendor changes, including banking details, address changes, and name changes, by communicating directly with external vendors via phone and documenting the verification process.
- Ensure timely completion of vendor creation and update requests while meeting established SLA commitments.
- Maintain accurate records and supporting documentation for audit and compliance purposes.




- Monitor AP aging reports and resolve vendor payment holds in a timely manner.
- Support month-end and year-end Accounts Payable close activities.
- Ensure adherence to internal controls, SOX requirements, and audit guidelines.
- Identify and implement process improvement opportunities to enhance efficiency and accuracy.
- Respond promptly and professionally to vendor inquiries and internal stakeholder requests.
- Analyze and resolve complex vendor maintenance and invoice-related issues on a routine basis.

Required Qualifications

- Experience in Accounts Payable vendor maintenance or vendor master data management.
- Robust understanding of vendor creation and maintenance processes.
- Ability to follow established business processes while identifying and resolving process gaps.
- Strong analytical and problem-solving skills.
- Proficiency in Microsoft Excel, including Pivot Tables and VLOOKUP/XLOOKUP.
- Excellent verbal and written communication skills.
- Strong organizational skills with the ability to prioritize tasks effectively.
- Ability to work collaboratively with internal stakeholders and external vendors.

Preferred Qualifications

- Experience with Oracle ERP.
- Experience with PDI.
- Knowledge of SOX compliance and audit requirements.
- Experience supporting Accounts Payable month-end and year-end close activities.

📌 Associate Engineer– AP Vendor Maintenance Specialist (India)
🏢 Recruise
📍 India