The Associate Document Controller supports the Document Control group and works closely with their supervisor to follow clearly defined General Services procedures. The Associate Document Controller role allows for developing new Document Control-related skills. The Associate Document Controller performs basic Document Control activities and uses existing procedures to solve straightforward problems.
Responsibilities
Key Tasks and Responsibilities:
- Assist the Lead Document Management lead in completing the day-to-day activities
- Gain experience in the following work areas: iDocs
- Develop basic technical skills to complete assigned work
- Accurately track, log, and distribute releases of both internal and external documentation, including metadata
- Archive project records
- Index and distribute project documents in an accurate and timely manner
- Become familiar with pertinent aspects of the contract and Project Information Management requirements
- Read and implement project-specific information management procedures and work instructions
Reports to:
Project: Lead Document Management
Functional: Department Manager
Liaise with: Lead Document Management, Project Engineer, Project Manager, Department Manager
Qualifications
Essential Qualifications and Educations:
- Bachelor’s Degree in any stream or equivalent diploma (preferably in Computer Science)
- Entry level to 3 years Document Management experience
- Good knowledge of Electronic Database Management System (EDMS) software, MS Office, and Adobe
- Valuable command of English (both verbal and in writing)
- Experience with the use of EDMS
- Experience with the use of MS Office