Associate - Administrative Assistant to the Deans, Chanakya University

Interview: Face to Face

Venue:

Chanakya University Global Campus

NH - 648, Haraluru - Polanahalli

Near Kempegowda International Airport

Devanahalli, Bengaluru - 562165

Summary:

The Administrative Assistant to the Deans provides comprehensive administrative and coordination support to the Deans offices across schools at Chanakya University. The role involves managing day-to-day office operations, scheduling, communication, documentation, and liaison with internal and external stakeholders. Proficiency in LaTeX is an added advantage.

Responsibilities:

- Provide administrative and clerical support to the Dean's office, including handling correspondence, documentation, and filing.
- Manage calendars, schedule meetings, appointments, and travel arrangements for the Dean.
- Coordinate communication between the Dean and faculty, staff, students, and external stakeholders.
- Prepare reports, meeting notes, presentations, and other official documents as required.
- Assist in organizing academic and administrative meetings, workshops, and events.
- Follow up on pending matters, approvals, and communications on behalf of the Dean.
- Support preparation of academic plans, timetables,



and departmental coordination activities.
- Maintain confidential records and ensure data integrity in all official matters.
- Assist in processing approvals, reimbursements, and other administrative requests through appropriate channels.
- Coordinate with the HR, Finance, and Administration departments for operational requirements.
- Ensure efficient management of office supplies and resources.

Qualifications Required:

- Bachelor's degree in any discipline; a master's degree is an advantage.
- Minimum of 1 to 2 years of administrative or executive assistant experience, preferably in an academic or corporate setting.
- Familiarity with university operations and academic procedures will be an advantage.

Skills Required:

- Excellent organizational and time management skills.
- Solid written and verbal communication abilities.
- Proficiency in LaTeX, MS Office and digital communication tools.
- Attention to detail, accuracy, and follow-through.
- Professional demeanor with the ability to coordinate across departments.
- Flexibility to manage multiple priorities in a dynamic environment.

Reporting Relationship

Reports to Dean / Director of the School

📌 Associate (Devanahalli)
🏢 Chanakya University
📍 Devanahalli