We are looking for a proactive, organized, and highly motivated Executive Assistant to support senior management in exhibition and business operations. The ideal candidate should possess excellent communication skills, be confident in handling meetings and correspondence, and assist with content creation, including video shooting for exhibitions and events.
Key Responsibilities
- Provide day-to-day executive and administrative support to senior management.
- Coordinate and manage meetings, appointments, and travel schedules.
- Draft professional emails, business correspondence, and meeting notes.
- Attend exhibitions, client meetings, and business events alongside the management.
- Assist in planning and coordinating exhibition showcases and related activities.
- Capture high-quality photos and videos during exhibitions, events, and office activities.
- Coordinate with clients, vendors, and internal teams to ensure smooth execution of tasks.
- Maintain documents,
reports, and presentation materials.
- Follow up on action items and ensure timely completion of assigned tasks.
- Handle confidential information with professionalism and discretion.
Preferred candidate profile
- Bachelor's degree in any discipline.
- Excellent verbal and written communication skills in English.
- Strong email drafting and business correspondence skills.
- Confident in conducting and coordinating meetings.
- Experience in video shooting using smartphones or cameras; basic video editing is an added advantage.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace.
- Solid organizational, multitasking, and time management skills.
- Positive attitude, professional appearance, and willingness to travel for exhibitions when required.