Role Overview

Responsible for end-to-end execution of corporate event production, including fabrication, AV coordination, branding installation, vendor management, logistics planning, venue coordination, and on-ground supervision. The role requires the ability to manage multiple events simultaneously, work within tight timelines, and handle overnight event setups when required.

Key Responsibilities

Production Planning

- Study client brief and prepare detailed production requirement checklists.
- Prepare BOQs (Bill of Quantities) for fabrication, technical elements, branding, and event infrastructure.
- Develop event production timelines, setup schedules, and vendor deliverables.
- Prepare basic production layouts including stage positioning, LED placement, branding areas, and engagement zones.

Fabrication & Event Infrastructure
- Plan and execute fabrication elements including stage structures, backdrops, sets, stalls, kiosks, installations, and décor elements.
- Coordinate with fabrication vendors for build, delivery, and installation timelines.
- Ensure quality and finishing standards for all production structures.

Technical Production

- Coordinate and supervise all AV and technical elements including LED walls, sound systems, lighting rigs, projection systems, and presentation equipment.
- Plan technical layouts including cable routing, power distribution, screen placement, and stage technical requirements.
- Conduct technical rehearsals including sound checks, mic testing, and presentation testing.

Engagement & Experience Elements
- Coordinate experiential installations, audience engagement zones, brand activations, and interactive elements.
- Explore new technologies and experiential formats to enhance event engagement.

Venue Sourcing & Coordination
- Identify and evaluate venues suitable for corporate conferences, launches,



and brand events.
- Conduct venue recce to assess stage feasibility, loading access, rigging points, and technical infrastructure.
- Coordinate with venue teams for permissions, operational requirements, and event support.

Vendor Management

- Manage vendors across fabrication, AV, printing, décor, logistics, and gifting.
- Obtain and evaluate multiple quotations and finalize vendors within approved budgets.
- Monitor vendor timelines, deliverables, and installation schedules.

Logistics & Material Planning
- Plan transportation and movement of production materials, equipment, and branding assets.
- Manage dispatch schedules, loading/unloading coordination, and installation timelines.

Innovation & Industry Trends
- Identify current vendors, materials, technologies, and production techniques.
- Stay updated with latest trends in event production, stage design, and experiential marketing.

Event Setup & On-Ground Execution
- Supervise on-site setup including stage build, AV installation, branding placement, and engagement zones.
- Manage production crew, technicians, riggers, carpenters, and installation teams.
- Ensure all production and technical elements are fully operational before event start.

Coordination & Risk Management
- Work closely with client servicing teams to translate event concepts into production execution.
- Ensure venue guidelines, safety standards, and operational compliance are maintained.
- Identify potential operational risks and implement contingency plans during setup and execution.

Dismantling & Post Event
- Oversee dismantling of structures, removal of branding, and return of hired equipment.
- Ensure vendor closure and venue clearance after the event.
- Prepare post-event operational reports and production feedback.

Pay: ₹35,000.00 - ₹60,000.00 per month

Work Location: In person

📌 Assistant Event Manager (Bengaluru)
🏢 Shubharambh Productions
📍 Bengaluru