Job Title: Personal Assistant to Managing Director (PA to MD)

Company: Abhipsa Construction Pvt. Ltd.
Location: Bhubaneswar, Odisha
Experience: 2 to 5 Years
Qualification: Graduate in any discipline (MBA preferred)
Employment Type: Full time

Job Summary

Abhipsa Construction Pvt. Ltd. is seeking a highly organized, proactive, and confidential Personal Assistant to the Managing Director (PA to MD) to provide comprehensive executive and administrative support. The ideal candidate will manage the MD's office, coordinate meetings, handle confidential correspondence, prepare reports, monitor follow-ups, and ensure seamless communication with internal departments, clients, consultants, and government authorities.

Candidates with experience in the Construction, Infrastructure, EPC, Real Estate, or Manufacturing industry will be preferred.

Key Responsibilities

- Manage the Managing Director's calendar, appointments, meetings, and travel schedules.
- Coordinate with all departments for timely submission of reports, MIS, project updates, and action points.
- Prepare agendas, meeting minutes (MOM), presentations, and follow-up reports.
- Draft professional letters, emails, notices, circulars, and official correspondence on behalf of the MD.
- Maintain confidential files, agreements, contracts, and important company documents.
- Act as a communication bridge between the MD and internal/external stakeholders.
- Follow up with Project Heads, Department Heads, Consultants, Clients, Vendors, and Government Authorities on pending matters.
- Prepare weekly and monthly executive dashboards and business reports.
- Coordinate Board Meetings, Management Review Meetings (MRM),



and leadership meetings.
- Arrange business travel, accommodation, and itinerary planning for the MD.
- Assist in project coordination, tender follow-ups, contract documentation, and statutory matters.
- Screen visitors and incoming calls, ensuring efficient communication and prioritization.
- Maintain complete confidentiality regarding strategic business information.
- Perform any other assignments entrusted by the Managing Director.

Desired Candidate Profile

- 2 to 5 years of experience as a Personal Assistant, Executive Assistant, or Executive Secretary to senior management.
- Excellent written and verbal communication skills in English and Hindi (Odia is an added advantage).
- Strong drafting and documentation skills.
- Excellent organizational and multitasking abilities.
- Ability to work under pressure and meet deadlines.
- High level of integrity, professionalism, and confidentiality.
- Willingness to travel whenever required.

Required Skills

- Executive Calendar Management
- Meeting Coordination & MOM Preparation
- Business Correspondence
- Report & MIS Preparation
- Documentation & Record Management
- MS Office (Excel, Word, PowerPoint)
- ERP Knowledge (Preferred)
- Strong Follow-up & Coordination Skills
- Presentation Preparation
- Time Management
- Confidential Data Handling

Preferred Industry

- Construction
- Infrastructure
- EPC
- Real Estate
- Manufacturing

Key Competencies

- Executive Support
- Decision Support
- Communication & Interpersonal Skills
- Planning & Coordination
- Attention to Detail
- Problem Solving
- Professional Etiquette
- Stakeholder Management
- Business Acumen

📌 Personal Assistant To Managing Director (PA To MD) (Odisha)
🏢 Abhipsa Construction
📍 Odisha