We are seeking a highly organized and proactive Senior Administrator to oversee the administrative and operational functions of our IB School in Bengaluru. The role is responsible for ensuring the smooth day-to-day functioning of the school by managing administration, facilities, statutory compliance, transport, security, vendor management, procurement, and support services. The ideal candidate should possess strong leadership, organizational, and stakeholder management skills with experience in reputed schools or educational institutions.

Role & responsibilities

- Manage the overall administration and day-to-day non-academic operations of the school.
- Oversee facilities management, infrastructure maintenance, housekeeping, security, transport, and cafeteria services.
- Ensure smooth functioning of all support departments and campus operations.
- Develop and implement administrative policies, SOPs, and operational best practices.
- Manage procurement, vendor selection, contract administration, and inventory control.
- Ensure compliance with statutory regulations, safety norms, fire, health, labour, and local authority requirements.
- Prepare and monitor administrative budgets, control operational costs, and optimize resource utilization.
- Supervise administrative, maintenance, transport, housekeeping, security, and support staff, ensuring high performance and productivity.
- Coordinate with the Principal and leadership team to support academic and operational requirements.
- Oversee school transport operations, ensuring student safety and service efficiency.
- Ensure implementation of child safeguarding, campus security, and emergency response protocols.
- Plan and coordinate logistics for school events, examinations,



parent meetings, and special programmes.
- Liaise with government authorities, regulatory bodies, service providers, and external agencies.
- Handle parent queries and resolve administrative issues in a timely and professional manner.
- Drive continuous improvement initiatives to enhance operational efficiency, service quality, and stakeholder satisfaction.

Preferred candidate profile

- Bachelor's degree in Business Administration, Management, Education, or a related discipline. MBA/PGDM preferred.
- 10-15 years of experience in administration and operations, with at least 5 years in a senior administrative role in a reputed school, international school, university, or large educational institution.
- Experience in IB, Cambridge (IGCSE), ICSE, or CBSE schools will be an added advantage.
- Strong knowledge of school administration, facilities management, transport, security, procurement, statutory compliance, and vendor management.
- Proven experience in managing large administrative and support teams.
- Excellent leadership, planning, organizational, and problem-solving skills.
- Sound financial acumen with experience in budget preparation, cost control, and contract management.
- Proficient in MS Office, Google Workspace, ERP/School Management Systems, and digital administration tools.
- Excellent communication, interpersonal, and stakeholder management skills with the ability to interact effectively with parents, staff, vendors, and regulatory authorities.
- Ability to work in a fast-paced environment, manage multiple priorities, and deliver operational excellence.
- High standards of integrity, professionalism, and commitment to service quality.

Perks and advantages

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