Job DescriptionHiring: Admin & Front Desk Executive

NLocation: Mumbai

NJob Overview

nWe are looking for a vibrant, energetic, and highly organized Admin & Front Desk Executive to be the face and voice of our advertising agency. In this role, you will manage our front desk, handle critical day-to-day office administration, and support our teams. The ideal candidate must possess a highly skilled demeanour, exceptional communication skills, and the agility to multitask in a fast-paced, creative environment.

NKey Responsibilities

nFront Desk & Guest Relations

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- Act as the primary point of contact, warmly greeting high-profile clients, vendors, media partners, and creative talent.
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- Maintain a pristine, professional, and visually engaging reception and client lounge area.
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- Answer, screen, and route incoming calls efficiently, ensuring accurate messages are passed to busy account managers and creative directors.
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- Sort and distribute daily incoming mail, couriers, and packages.
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nOffice Administration & Facility Operations

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- Monitor and procure office stationery, pantry stocks, and housekeeping supplies to ensure zero downtime.
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- Supervise the housekeeping staff to ensure strict cleanliness throughout the agency floor, meeting rooms, and studio bays.
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- Maintain an updated agency directory,



logs for visitors, and registers for tracking asset movements.
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- Coordinate with external IT, maintenance, and facility vendors to resolve system or infrastructure issues promptly.
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nFinancial & Petty Cash Support

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- Manage the agency's daily petty cash logs, verifying bills, and processing vendor invoices for the finance team.
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- Keep a meticulous trackof routine operational expenses like internet, electricity, water, and printing services.
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nRequired Skills & Qualifications

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- Education: Graduate degree in Business Administration, Commerce, Communications, Hospitality, or any related field.
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- Experience: 1 to 3 years of proven experience in a Front Office, Receptionist, or Executive Admin role. Prior experience within an advertising agency, media house, or creative studio is highly preferred.
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- Communication: Fluent in spoken and written English communication with an engaging and polite etiquette.
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- Tech Savvy: Proficiency in MS Office (Word, Excel), and basic internal communication tools (Microsoft Teams).
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- Traits: Proactive problem solver, exceptionally well-groomed, highly detail-oriented, and able to maintain absolute confidentiality regarding agency matters.
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