Job DescriptionJOB RESPONSIBILITIES FOR MEDICAL AFFAIRS DEPARTMENT ADMIN - (Offrole)

NScope of Work: Supporting a team of Head – Medical Affairs & team

NTeam Support:-

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- Single point for processing, verifying, tracking and re-conciliation with finance and admin team, at least once a week for all invoices raised by CROs, investigator sites, other vendors including medical writing, labs, ethics committee, print & online journal, etc.
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- Guidance to CRM & adminteam in terms of preparation and verification of agreements for various HCP engagement activities that includes, but not limited to adboards, CMEs, FGDs, podcasts, consultancy agreements/ speaker agreements, etc.
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- Collating data from theentire medical team for submission of mandatory reports for the following:
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- Operational highlights to MDs office (monthly)
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- Advisory board update to Finance (monthly)
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- Weekly/monthly PMS update, monthly PMS loop-closure update
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- Vendor registration forvendors for all medico marketing activities
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- Execution of agreements- procuring of stamp papers,



coordination with agencies for sign-off and execution
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- Inward and outward receipt and dispatch of documents for vendors, HCPs and other stakeholders
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- Organization of internal medical meetings, celebrations, etc.
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- Supporting external meetings for medical team as and when required
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- Support medical team for journal submissions
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- Support conference registration and payment
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nSupport For VP – Medical Affairs & Head – Medical Affairs

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- Preparation of slides/ presentations as and when required
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- Collation of expense statement
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- Managing appointments and meeting schedules
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- Collation and submission of expense reports
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- Management of travel schedule including ticket booking and stays
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nJob Requirements

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- Graduate – Science/Arts/ Commerce with 4-5 years of experience
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- Excellent knowledge of MS tools including Word, Power Point, Excel is essential
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- Positive communication and interpersonal skills
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📌 Administrative Assistant (Alibag)
🏢 Zydus Group
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