Job Title: Admin & Reporting Executive / Invoice Processing Specialist

Location: Mumbai / Pune / Nashik

Job Type: Full-Time

Experience: 1–4 years / 4–8 years / 8+ years

Shift: General / As per business requirement

Job Summary

The Admin & Reporting Executive will be responsible for managing administrative operations, preparing management reports, coordinating with internal teams and vendors, and handling invoice processing and documentation. The role requires strong organizational skills, attention to detail, and the ability to manage multiple tasks efficiently in a dynamic corporate environment.

Key Responsibilities (Applicable Across All Experience Levels):

- Manage administrative activities, documentation, and record-keeping.
- Prepare and maintain daily, weekly, and monthly operational and management reports.
- Coordinate with vendors and internal stakeholders for invoice submission, validation, and processing.
- Verify invoices against purchase orders, contracts, and delivery confirmations.
- Track payment status and follow up with finance teams for timely closure.
- Maintain databases related to procurement, expenses, assets, and vendor information.
- Support budget tracking, cost monitoring, and expense reconciliation.
- Ensure compliance with company policies, audit requirements, and financial controls.
- Assist in preparing MIS reports, dashboards, and leadership presentations.
- Handle email communication,



meeting coordination, and administrative support activities.
- Support audits, reviews, and internal compliance checks.
- Maintain confidentiality of financial and operational data.

Experience-Based Expectations:

- Strong understanding of administrative operations, reporting structures, and invoice processing workflows.
- Proficiency in MS Excel, Word, PowerPoint, and reporting tools for data analysis and presentation.
- Hands-on experience in invoice verification, PO matching, and coordination with finance teams.
- Familiarity with ERP/finance/procurement systems and documentation standards.
- Ability to prepare accurate MIS reports, dashboards, and cost analysis summaries.
- Strong attention to detail and ability to manage high-volume documentation.
- Experience coordinating with vendors, procurement, finance, and operations teams.
- Knowledge of compliance, audit processes, and internal control requirements.
- Ability to manage multiple priorities and meet tight deadlines.
- Demonstrated capability to improve administrative and reporting processes.
- Robust communication, documentation, and stakeholder management skills.
- Ability to support junior staff and contribute to team efficiency.
- Sound understanding of budgeting, expense tracking, and cost optimization.
- High level of integrity and professionalism in handling sensitive information.

📌 Admin & Reporting Executive / Invoice Processing Specialist (Mumbai)
🏢 Vallaham
📍 Mumbai