Job DescriptionResponsibilities

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- Oversee daily office operations to ensure a safe, clean, and efficient work environment
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- Manage office infrastructure, repairs, maintenance, space planning, housekeeping, pantry, utilities, and assets
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- Handle office seating, access control, attendance systems, parking, and workplace logistics
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- Manage vendor relationships (security, housekeeping, IT support, facility maintenance, stationery, cafeteria, etc.)
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- Negotiate contracts, maintain service quality, and ensure cost-efficiency
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- Procure office supplies, hardware, and inventory with budget adherence
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- Maintain statutory compliance related to workplace admin (fire safety, insurance, office licenses, AMC contracts, etc.)
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- Maintain accurate records, agreements, invoices, audits, and official documentation
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- Prepare and oversee administration budgets, cost analysis, and expense tracking
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- Approve and process vendor invoices, payments, and reconciliation
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- Support onboarding/offboarding logistics including workstations, access, assets, and welcome kits
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- Coordinate employee engagement, workplace initiatives, and office event logistics
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- Work closely with HR, IT, and Finance for operational alignment
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- Implement workplace safety policies and emergency response system
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- Ensure adherence to safety protocols, fire drills, medical assistance, and risk mitigation
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- Manage and mentor the admin team to ensure high performance and accountability
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- Establish SOPs and bestpractices to streamline administrative operations
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nQualification & Experience:

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- Bachelor's Degreein Business Administration, Management or related field
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- 5+ years of experience in Administration/Facility Management, preferably in a corporate workplace
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- Experience managing vendors, budgets, compliance, and workplace operations
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📌 Admin Cum Receptionist (Alibag)
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