: Senior Executive Finance & Accounts

Department: Finance & Accounts

Industry: Engineering / Manufacturing

Reporting To: Finance Manager

Location: Manufacturing Plant / Corporate Office

Job Summary :

The Senior Executive Finance & Accounts is responsible for ensuring the smooth functioning of the finance and accounting operations of the organisation. The position manages customer invoicing, collections, vendor payments, banking transactions, statutory compliance, reconciliations, accounting records and management reporting. The role plays a critical part in maintaining financial accuracy, supporting business decisions, ensuring statutory compliance, strengthening internal controls and coordinating with cross-functional teams in an engineering and manufacturing setting.

1. Accounts Receivable (Customer Accounting)

1.Generate and process product and service invoices accurately based on approved purchase orders, delivery documents and contractual terms.

2.Verify customer purchase orders, tax details, pricing, payment terms and dispatch information before invoice generation.

3.Record customer receipts received through cheque, RTGS, NEFT, IMPS and other banking channels.

4.Maintain customer ledgers and ensure all receipts are adjusted against outstanding invoices on a timely basis.

5.Prepare customer outstanding statements and receivable ageing reports on weekly and monthly basis.

6.Coordinate with Sales, Marketing and Customers to resolve invoice disputes, payment delays and reconciliation issues.

- Issue credit notes after obtaining required approvals and maintain proper accounting records.

8.Monitor advances received from customers and adjust them against invoices.
- Review debtor balances quarterly and perform customer account reconciliations.

10.Monitor export and merchant export documentation and shipping bill follow-up with the Marketing team.

11.Reconcile unadjusted credits, debit balances and liquidated damages (LD) deductions.





12.Provide periodic collection MIS and recommend actions to improve cash flow.

2. Accounts Payable (Vendor Accounting)

1.Verify vendor invoices with Purchase Orders, Goods Receipt Notes, contracts and supporting documents.

2.Record purchase invoices accurately in the ERP system.

3.Prepare vendor ageing reports and payment schedules based on agreed credit terms.

4.Process vendor payments through cheque, NEFT, RTGS and online banking after obtaining approvals.

5.Prepare debit notes for purchase returns, rate differences and quality claims.

6.Maintain vendor advances and reconcile supplier accounts regularly.

7.Process import purchase accounting and coordinate with logistics and customs documentation.

8.Ensure timely settlement of vendor liabilities while maintaining healthy supplier relationships.

3. Banking & Treasury Operations

1.Record bank transactions accurately and update accounting records daily.

2.Perform bank reconciliations for all company bank accounts.

3.Prepare cheques, NEFT/RTGS payment requests and maintain cheque book registers.

4.Coordinate with banks for account opening, KYC, BGs, DDs and other banking activities.

5.Carry out bank visits and ensure timely completion of financial documentation.

4. General Accounting

1.Verify and account administrative expenses, service bills, travel bills and employee reimbursements.

2.Manage employee tour advances and vendor advances.

3.Maintain proper accounting documentation and filing systems.

4.Assist in monthly, quarterly and annual closing of books of accounts.

5.Support internal controls and ensure accounting entries comply with company policies.

5. GST & Statutory Compliance

1.Prepare and file GSTR-1,



GSTR-3B and support preparation of GSTR-9.

2.Perform GSTR-2B reconciliation with purchase register and resolve mismatches.

3.Pass GST adjustment entries and maintain statutory records.

4.Follow up pending invoices with vendors to ensure ITC eligibility.

5.Support statutory audits, GST assessments and compliance activities.

6. Financial Reporting & MIS

1. Prepare daily sales reports, collection reports, receivable ageing and customer outstanding reports.
2. Provide periodic MIS to management highlighting key financial indicators. 3.Support preparation of monthly financial statements and schedules.

3. Assist auditors by providing reconciliations and supporting documentation.

Key Performance Indicators (KPIs) : 1.100% accuracy in sales invoice processing.

2.Timely customer collections and reduction of overdue receivables.

3.Vendor payments processed within agreed due dates.

4.Completion of monthly bank reconciliations within prescribed timelines.

5.GST returns filed accurately and on time.

6.Quarterly customer and vendor reconciliations completed.

7.Accurate and timely MIS reporting.

8.Zero major audit observations due to accounting errors.

Educational Qualification :

Bachelor's Degree in Commerce (B.Com).

Preference will be given to candidates with M.Com, MBA (Finance), CA Inter or CMA qualifications.

Experience: Minimum 5 to 8 years of experience in Finance & Accounts in an Engineering or Manufacturing Industry with hands-on exposure to ERP systems, GST, Accounts Receivable, Accounts Payable, Banking and MIS Reporting.

Technical Competencies :

Tally Prime

Advanced Microsoft Excel

GST & TDS

Bank Reconciliation

Financial Analysis

MIS Reporting

Internal Controls

Documentation

Behavioural Competencies

Analytical thinking

Attention to detail

Integrity and confidentiality

Communication skills

Planning and organising

Problem solving

Cross-functional coordination

Time management

📌 Accounts And Finance Executive (Hyderabad)
🏢 INSMART SYSTEMS
📍 Hyderabad