Based on the Senior Manager Accounts & Administration , this is a mid-to-senior leadership role that combines Finance, Administration, HR Coordination, Vendor Management, Compliance, and Office Operations. The role requires someone capable of independently managing the administrative and accounting functions of an organization while supporting leadership with operational and financial reporting.

- Technical Skills Required

A. Accounting & Finance

General Accounting (Journal Entries)

Accounts Payable (AP)

Accounts Receivable (AR)

Vendor Payment Processing

Invoice Verification

Bank Reconciliation

Cash Flow Monitoring

Petty Cash Management

Fixed Asset Accounting

Expense Management

Financial Record Maintenance

Financial Statement Preparation

MIS Reporting

Budget Monitoring

Cost Control

Ledger Management

Trial Balance Basics

Month-End Closing

Financial Documentation

B. Taxation & Statutory Compliance

GST Compliance

GST Return Coordination

TDS Deduction & Filing

Professional Tax (PT)

Provident Fund (PF)

ESIC Compliance

Statutory Record Maintenance

Office License Renewals

Insurance Renewals

Government Compliance

Audit Documentation

Regulatory Filing Coordination

C. Administration

Office Administration

Office Operations Management

Facility Coordination

Office Maintenance

Stationery Procurement

Asset Management

Inventory Management

Vendor Management

Contractor Coordination

Travel Management

Hotel Booking

Meeting Coordination

Document Control

Record Management

SOP Implementation

D. HR Administration

Attendance Management

Leave Management

Employee Documentation

Employee File Management

Recruitment Coordination

Interview Scheduling

Employee Onboarding

Exit Formalities

HR Documentation

E. Software & Systems The role requires proficiency in:

Microsoft Excel (Advanced preferred)

Microsoft Word

Microsoft PowerPoint

Microsoft Outlook

ERP/Accounting Software (e.g., Tally, Busy, SAP Business One, Oracle, Zoho Books)

Payroll Software

GST Filing Portals

Banking Portals (NEFT/RTGS/IMPS)

PDF & Document Management Tools
- Daily Operational Tasks

Office Operations

Monitor daily office activities





Ensure smooth office workflow

Supervise office assistants

Supervise housekeeping staff

Coordinate office maintenance

Resolve operational issues

Maintain office facilities

Ensure office cleanliness

Accounts

Enter accounting transactions

Process invoices

Verify vendor bills

Process vendor payments

Record receipts

Maintain cash book

Update ledgers

Monitor receivables

Monitor payables

Prepare payment schedules

Perform bank reconciliations

Manage petty cash

Administration

Maintain office files

Organize documents

Purchase office supplies

Maintain inventory

Coordinate courier services

Arrange meetings

Book travel tickets

Arrange hotel accommodation

Vendor Management

Coordinate vendors

Negotiate service contracts

Verify invoices

Track vendor performance

Process vendor payments

Renew Annual Maintenance Contracts (AMCs)

HR Support

Maintain attendance records

Update leave records

Prepare joining documents

Complete onboarding documentation

Maintain employee files

Coordinate recruitment interviews

Process employee exits

Compliance

Coordinate GST filing

Coordinate TDS payments

Maintain PF records

Maintain ESIC records

Renew licenses

Maintain statutory registers

Coordinate audits

Liaise with consultants

Respond to regulatory requirements

Reporting

Prepare Daily Reports

Weekly Operational Reports

Monthly MIS Reports

Financial Statements

Cash Flow Reports

Expense Reports

Vendor Reports

Budget Reports

Management Presentations

- Financial Reporting Responsibilities The candidate should be able to prepare and manage:

Profit & Loss Statement (basic coordination)

Balance Sheet support

Cash Flow Statement

Monthly MIS

Vendor Aging Report

Receivable Aging Report

Expense Analysis





Budget vs Actual Report

Bank Reconciliation Statement

Fixed Asset Register

- Compliance Responsibilities The role includes coordinating or ensuring compliance with:

GST

TDS

Professional Tax

PF

ESIC

Company statutory records

Insurance renewals

Office licenses

Audit support

Government filings

- Soft Skills Required

Leadership

Team Supervision

Vendor Negotiation

Analytical Thinking

Financial Accuracy

Decision Making

Problem Solving

Communication

Time Management

Multitasking

Confidentiality

Attention to Detail

Stakeholder Management

Process Improvement

- Common Software & Tools

Candidates are expected to be comfortable using:

Microsoft Excel (Pivot Tables, VLOOKUP/XLOOKUP, SUMIFS, basic dashboards)

Microsoft Word

Microsoft PowerPoint

Microsoft Outlook

Tally ERP / Tally Prime

Busy Accounting Software

SAP (preferred in larger organizations)

Zoho Books

Payroll Management Software

Online Banking Portals

GST Portal

Document Management Systems

- Recruitment Search Keywords For sourcing candidates on LinkedIn or job portals, consider using combinations of:

Senior Manager – Accounts & Administration

Accounts Manager

Administration Manager

Finance & Administration Manager

Office Manager

Accounts Executive

Accounts & Admin Manager

Finance Operations Manager

Administrative Manager

Office Administrator

MIS Executive

Senior Accounts Executive

Finance Coordinator

Operations & Administration Manager

Accounts Officer

- Ideal Candidate Profile An ideal candidate would have:

Education: B.Com, M.Com, Business Administration, Finance, or related field; an MBA or equivalent professional qualification is an advantage.

Experience: At least 5 years managing accounting and office administration independently, with exposure to audits, compliance, and vendor management.

Technical Expertise: Robust command of accounting principles, statutory compliance (GST, TDS, PF, ESIC), financial reporting, office administration, and Microsoft Office, ideally supported by hands-on experience with accounting or ERP software.

📌 Accounts & Administration (Mumbai)
🏢 Third Bracket
📍 Mumbai