Job Description: Manager - Administration
Experience: 10–12 Years
Location: Noida, India

Education
Bachelor's degree in Engineering (Mechanical, Electrical, Civil, Industrial or related discipline) is preferred.
MBA or PGDM in Operations, Facilities Management, Administration, or a related field is an added advantage.
Consistently strong academic record from a reputed institution.

Role Summary
We are seeking a agile and highly professional Manager - Administration to oversee end-to-end site administration and workplace operations. The ideal candidate should have a strong technical background combined with extensive experience in managing soft services, ensuring an exceptional employee experience while maintaining operational excellence, compliance, and cost efficiency.
The candidate should possess excellent stakeholder management skills, a customer-centric mindset, strong leadership capabilities, and a polished personality to effectively interact with senior leadership, employees, and external service providers.

Key Responsibilities:

Site Administration & Facility Operations
Lead day-to-day administration of the site, ensuring smooth and efficient operations.
Manage workplace services, employee amenities, and overall office infrastructure.
Develop and implement administration policies, processes, and service standards.
Ensure high levels of workplace safety, cleanliness, and operational excellence.
Soft Services Management
Manage housekeeping, pantry, cafeteria, reception, mailroom, transportation coordination, landscaping, and pest control services.




Monitor vendor performance through defined KPIs and Service Level Agreements (SLAs).
Conduct regular audits to ensure service quality and continuous improvement.
Drive initiatives to enhance employee workplace experience.
Vendor & Contract Management
Manage multiple facility and administration vendors.
Negotiate contracts and ensure cost optimization without compromising service quality.
Track vendor performance and ensure contractual compliance.
Review invoices, budgets, and operational expenditures.
Technical Coordination
Coordinate with Engineering and Technical Facility Management teams for preventive and corrective maintenance.
Support infrastructure upgrades, office renovations, and workspace expansion projects.
Understand building systems including HVAC, electrical, plumbing, fire safety, access control, and BMS to coordinate effectively with technical teams.
Compliance & Safety
Ensure compliance with statutory, environmental, health & safety, and security requirements.
Support internal and external audits.
Drive emergency preparedness, business continuity, and crisis management activities.
Stakeholder Management
Partner with Business Leaders, HR, IT, Security, Procurement, and Finance teams.




Handle employee escalations professionally and ensure timely resolution.
Deliver high-quality workplace services aligned with business expectations.
Budget & Cost Control
Prepare and manage annual administration budgets.
Monitor operational expenses and identify opportunities for cost optimization.
Drive continuous improvement initiatives to improve operational efficiency.
Desired Candidate Profile
10–12 years of experience in Site Administration, Facility Management, or Corporate Administration.
Strong technical background with experience working alongside Engineering or Technical Facility teams.
Proven expertise in managing soft services across large corporate offices, technology centers, manufacturing plants, or multinational organizations.
Excellent leadership and people management skills.
Strong vendor and stakeholder management experience.
Exceptional communication, presentation, and interpersonal skills.
Customer-focused with strong problem-solving and decision-making abilities.
High level of professionalism, executive presence, and a positive personality.
Experience in workplace transformation or employee experience initiatives will be an advantage.

Key Competencies
Leadership
Site Administration
Soft Services Management
Facility Operations
Vendor Management
Budget Management
Technical Coordination
Workplace Experience
Compliance & Safety
Stakeholder Management
Negotiation
Communication & Executive Presence
Problem Solving
Customer Orientation
Continuous Improvement

📌 Office Administration Manager (Sector 27)
🏢 Important Company of the Sector
📍 Sector 27