We are seeking a proactive and organized Office Executive to manage day-to-day operational coordination between the office, factory, vendors, and clients. The ideal candidate should possess strong communication, coordination, and organizational skills to ensure smooth business operations and timely dispatch of materials.
Key Responsibilities:
* Coordinate with factory and warehouse (godown) teams for production updates and material availability.
* Manage and monitor the dispatch process to ensure timely delivery of materials.
* Communicate with clients regarding order status, dispatch schedules, and delivery updates.
* Coordinate with transporters for vehicle arrangement and logistics planning.
* Maintain effective relationships with vendors and handle vendor coordination for operational requirements.
* Monitor stock levels and maintain accurate inventory records.
* Ensure proper documentation related to dispatch, stock movement, and inventory.
* Coordinate internally with production, purchase, accounts, and sales departments for smooth workflow.
* Prepare operational reports, dispatch records,
and inventory reports as required.
* Resolve operational issues by coordinating with relevant departments.
* Maintain office records and ensure compliance with company procedures.
* Perform any additional operational or administrative responsibilities assigned by the management.
Required Qualifications:
* Bachelor's Degree in any discipline.
* Prior experience in operations, administration, logistics, or warehouse coordination will be preferred.
Required Skills:
* Excellent communication and coordination skills.
* Good knowledge of MS Excel, MS Word, and email communication.
* Solid organizational and multitasking abilities.
* Basic understanding of inventory and stock management.
* Ability to work under deadlines and manage multiple tasks efficiently.
* Problem-solving and decision-making skills.
* Professional attitude and attention to detail.
Preferred Experience:
* 3-5 years of experience in Office Operations, Operations, Dispatch Coordination, Logistics, or Inventory Management.