We are seeking a proactive and detail-oriented Admin Executive with 4–6 years of experience to manage day-to-day administrative operations and ensure smooth functioning of office facilities. The ideal candidate should have strong coordination skills, vendor management experience, and the ability to handle multiple tasks efficiently.
Key Responsibilities:
- Manage overall office administration and ensure smooth daily operations
- Handle facility management including housekeeping, security, and maintenance
- Coordinate with vendors for AMC, repairs, procurement, and service contracts
- Maintain office assets, inventory, and records
- Supervise front office operations and support staff
- Manage travel arrangements, guest house bookings, and logistics
- Ensure compliance with company policies, safety standards, and statutory requirements
- Handle billing, invoice processing, and basic documentation
- Coordinate for office events, meetings, and employee engagement activities
- Support HR/Admin in onboarding, documentation, and employee support activities
- Monitor utility usage and optimize operational costs
Key Skills Required:
- Solid organizational and multitasking abilities
- Excellent communication and coordination skills
- Vendor management and negotiation skills
- Knowledge of facility management practices
- Basic understanding of billing, documentation, and compliance
- Proficiency in MS Office (Excel, Word, Outlook)
Preferred Qualifications:
- Graduate in any discipline (MBA/PG in Administration preferred)
- Experience in corporate office / facility management environment
Other Requirements:
- Ability to handle pressure and meet deadlines
- Good problem-solving and decision-making skills
- Team player with a proactive approach