We are looking for a highly organized, proactive, and dependable Secretary to provide high-level administrative, coordination, and strategic support to the Director and senior management. The role involves managing schedules, preparing reports, coordinating across departments, tracking project updates, and ensuring smooth execution of business activities across multiple projects.
The ideal candidate should be detail-oriented, strong in follow-ups, good with documentation, and comfortable handling confidential and time-sensitive work.

Key Responsibilities
1. Executive Support
Manage calendar, meetings, appointments, and travel schedules for Management
Prepare agenda, minutes of meeting (MOM), and action trackers
Draft emails, letters, presentations, and official communication
Handle confidential documents and business information
Follow up with internal teams on pending tasks and deadlines
2. Coordination across Departments
Coordinate with Sales, Marketing, Finance, CRM, Legal, HR, and Project teams
Track daily / weekly / monthly reports from teams
Maintain project status updates and summary reports
Ensure timely updates to management
3. Reporting & Documentation
Prepare reports, presentations, and summaries
Maintain records of agreements, proposals, approvals, and documents
Assist in preparing project proposals, business plans, and presentations
Maintain proper filing (digital + physical)
4. Project & Business Follow-ups
Track updates on ongoing real estate projects
Follow up on sales numbers, marketing activities, and approvals




Coordinate with consultants, partners, vendors, and clients
Assist management in monitoring multiple projects simultaneously
5. Client / Investor / Partner Coordination
Schedule meetings with clients, investors, and partners
Maintain database of contacts and business communication
Assist in preparing project briefs
Follow up on commitments made in meetings
6. Administrative & Office Support
Support in office administration when required
Coordinate with vendors, agencies, and service providers
Assist in organizing events, meetings, site visits, and reviews
7. Confidential & Sensitive Work
Handle confidential business data
Maintain discretion in all communication
Work closely with Director on priority assignments

Requirements
Graduate in any stream
2-3+ years experience as an Assistant/Secretary
Excellent communication skills (English + Hindi), Marathi is a bonus
Strong MS Excel, Word, PowerPoint skills
Valuable documentation and reporting ability
Strong follow-up and coordination skills
Ability to handle multiple tasks and deadlines
Willing to travel for meetings outside office/city

Key Skills Required
Calendar & meeting management
Reporting
Documentation & drafting
Coordination & follow-up
Confidential handling
Multi-tasking
Presentation preparation
Professional communication

Preferred Candidate Profile
Experience working with Director / Founder / Senior Management
Comfortable with fast-paced environment
Strong sense of ownership
Problem-solving attitude

📌 Secretary (Thane)
🏢 INMASO
📍 Thane