Key Responsibilities

- Tender Identification & MonitoringMonitor tender portals such as GeM, CPP Portal, state procurement portals, eProcurement platforms, and private tender websites.
- Identify business opportunities relevant to SRP's products and capabilities.
- Evaluate tender eligibility, technical specifications, and commercial requirements.
- Maintain a tender opportunity pipeline and submission calendar.
- Tender Preparation & SubmissionPrepare complete technical and commercial bid documents.
- Compile compliance documents, declarations, certificates, and statutory records.
- Coordinate with Engineering, Production, Quality, Finance, Purchase, and Sales teams to obtain required inputs.
- Ensure bids are submitted accurately before deadlines through online or offline processes.
- Maintain version control and documentation for all tender submissions.
- Technical & Commercial CoordinationInterpret tender specifications and clarify technical requirements internally.
- Prepare compliance statements against customer specifications.
- Coordinate costing, pricing, and commercial approvals.
- Assist in preparing deviations, technical queries, and customer clarifications.
- Documentation & ComplianceMaintain updated company documents, including:
- GST Registration
- PAN
- MSME/Udyam Certificate
- ISO Certificates
- Factory License
- Product Catalogues
- Technical Datasheets
- Test Certificates
- Authorization Letters
- Financial Statements
- Experience Certificates




- Ensure all statutory and tender-related documents remain valid and readily available.
- GeM & E-Procurement ManagementManage SRP's GeM seller account.
- Upload and update products, catalogues, pricing, and technical specifications.
- Participate in GeM bids, reverse auctions, and direct purchase opportunities.
- Monitor bid status, customer communications, and order awards.
- Bid Follow-upTrack submitted tenders until award or closure.
- Coordinate responses to customer clarifications.
- Prepare comparative statements and bid status reports.
- Maintain records of wins, losses, and reasons for unsuccessful bids.
- Customer & Internal CoordinationLiaise with government departments, consultants, EPC contractors, and procurement teams.
- Coordinate internally with sales, finance, production, dispatch, and management for successful execution after order receipt.
- Support contract documentation and purchase order review.
- Reporting & MISPrepare weekly and monthly tender activity reports.
- Maintain tender databases, submission records, and prospect trackers.
- Analyze tender success ratios and recommend improvements.

Key Performance Indicators (KPIs)

- Number of Relevant Tenders Identified
- Tender Submission Accuracy
- On-Time Bid Submission Rate
- Bid Win Ratio
- Tender Conversion Value
- GeM Bid Participation Rate
- Documentation Compliance Score
- Customer Query Response Time
- Revenue Generated Through Tender Business
- Tender Pipeline Value
- Tender Turnaround Time
- Zero Bid Rejections Due to Documentation Errors

📌 Tender Executive (Rajkot)
🏢 SRP Crane Controls India Private
📍 Rajkot