Job Description Position Summary
n The Director – Central Events Management Division (CEMD) shall provide strategic leadership for planning, coordinating and executing all University events. The incumbent will be responsible for delivering world-class events through meticulous planning, operational excellence, stakeholder collaboration, financial prudence, risk management and continuous innovation. The role demands the ability to lead multiple high-impact events simultaneously while ensuring quality, safety, branding and exceptional participant experience.
n Key Responsibilities
n 1. Strategic Leadership
n n Develop and implement the University's annual event strategy and master event calendar.
n Establish SOPs, quality standards and best practices for event management.
n Drive innovation and continuous improvement across all event operations.
n n 2. Event Planning & Execution
n Lead end-to-end planning and execution of all institutional events including Orientation Programme Convocations, Conferences, Government & VIP Visits, Alumni Meets, Corporate Events, Academic Functions and other University events. Ensure seamless execution of:
n n Event planning and scheduling
n Venue and stage management
n Technical production
n Rehearsals
n Protocol and hospitality
n Registration and audience management
n Event documentation and post-event review
n n 3. Project & Operations Management
n n Develop detailed execution plans, timelines and responsibility matrices.
n Monitor project milestones and operational readiness.
n Ensure timely availability of resources, infrastructure and logistics.




n Lead event control room operations and contingency planning.
n n 4. Stakeholder & Team Leadership
n n Coordinate with University leadership, academic departments, administration and external agencies.
n Lead and mentor the CEMD team, production crew, anchors, coordinators, volunteers and vendors.
n Foster a culture of accountability, collaboration and operational excellence.
n n 5. Budget & Vendor Management
n n Prepare and monitor event budgets.
n Optimize resource utilization and control costs.
n Lead vendor selection, negotiations, contract management and performance evaluation.
n 6. Branding, Safety & Compliance
n Ensure consistency in university branding and participant experience.
n Maintain compliance with safety protocols, statutory requirements and institutional policies.
n Oversee crowd management, emergency preparedness and risk mitigation.
n n 7. Reporting & Continuous Improvement
n n Prepare event calendars, readiness reports, budgets and post-event analysis.
n Conduct event audits and implement corrective actions.
n Benchmark national and international best practices to enhance University events.
n n Key Performance Indicators (KPIs)
n n Timely execution of the approved event calendar.
n Zero major operational failures during events.




n Budget adherence and optimal resource utilization.
n High stakeholder and participant satisfaction.
n Compliance with quality, safety and governance standards.
n Effective management of multiple concurrent events.
n Continuous process improvement and innovation.
n n Educational Qualification
n n Master's Degree in Event Management, Hospitality Management, Business Administration, Mass Communication, Public Relations, Operations Management or a related discipline from a recognized institution.
n Certification in Project Management (PMP/PRINCE2) or Qualified Event Management.
n n Experience
n n 12–15 years of experience in large-scale event management.
n Minimum 5 years in a leadership role managing institutional, corporate or government events.
n Proven experience in planning and executing large, high-profile events involving multiple stakeholders and complex logistics.
n Experience in higher education institutions will be preferred.
n Strategic Planning & Execution
n Leadership & Team Management
n Project & Operations Management
n Stakeholder & Vendor Management
n Budget & Resource Management
n Crisis & Risk Management
n Communication & Negotiation Skills
n Decision Making & Problem Solving
n Innovation & Continuous Improvement
n High Integrity, Professionalism and Ownership
n Working Conditions
n Willingness to work beyond regular office hours, weekends and holidays based on event schedules.
n Ability to perform under pressure and manage multiple priorities.
n Travel as required for official assignments.
n n Call at (phone hidden)

📌 Director - Central Events Management Division (Kashipur)
🏢 Chandigarh University
📍 Kashipur