**What You'll Do** **Executive Hiring Support** + Coordinate end to end executive interview schedules across global time zones. + Communicate professionally with candidates, hiring leaders, and search firms. + Prepare candidate briefs, interview agendas, and documentation. + Maintain accurate candidate data in the ATS and track hiring milestones. + Support background checks, reference checks, and offer documentation. + Ensure a high touch, premium candidate experience. **Vendor & Financial Coordination** + Create and manage Purchase Orders for executive search firms and vendors. + Draft and track Letters of Engagement / contracts and align with Procurement/Finance. + Manage end to end invoice processing-from receipt to payment follow up. + Ensure full compliance with procurement and financial policies. + Serve as the primary liaison between Talent Acquisition, Procurement, and Finance teams regarding vendor-related matters. **Executive-Level Administrative Support** + Provide scheduling, document preparation, and meeting coordination support to executive recruiters or TA leadership. + Prepare presentations, dashboards, and reports for leadership updates. + Handle confidential information with sensitivity and discretion. + Coordinate candidate travel, reimbursements, and logistics as needed.



**Operational & Administrative Excellence** + Maintain accurate candidate files and documentation in compliance with HR/TA standards. + Partner closely with People Operations, HRBPs, and hiring leaders to manage search timelines and priorities. + Support onboarding coordination for executive hires across multiple departments. + Contribute to process improvements and help maintain executive recruitment best practices. **What You'll Bring** + 5+ years of experience in recruitment coordination, Executive Assistance, HR operations, or similar roles. + Experience supporting senior leaders or C-suite executives. + Strong skills in calendar management, Outlook/Teams, MS Office, and collaboration tools. + Experience handling POs, invoicing, vendor coordination, or procurement workflows. + Excellent communication, professionalism, and stakeholder management skills. + Ability to work with discretion, reliability, and a trust-based approach. **What Makes You Successful in This Role** + High attention to detail and accuracy. + Ability to manage many moving parts at once. + Strong sense of ownership and accountability. + Comfort working in fast paced, energetic environments. + A positive, proactive, solutions-oriented mindset.

📌 Recruiting Coordinator Sr Specialist (Gurugram)
🏢 NTT America
📍 Gurugram