Role & responsibilities

Calendar & Meeting Management
Manage and coordinate calendars, meetings, appointments, and travel schedules for senior leadership.
Organize internal and external meetings, leadership reviews, and stakeholder discussions.
Prepare meeting agendas, MOMs (Minutes of Meeting), and follow-up action trackers.
Coordinate conference calls, virtual meetings, and leadership visits.

Travel & Logistics Coordination
Manage domestic and international travel arrangements including flights, hotels, transportation, and itineraries.
Coordinate travel-related documentation, reimbursements, and approvals.
Ensure smooth logistics management for leadership travel and events.

Stakeholder Coordination
Act as a point of contact between leadership and internal/external stakeholders.
Coordinate with cross-functional teams for business updates, reports, and action items.
Maintain effective communication and ensure timely follow-ups on pending tasks.

Administrative Support
Prepare presentations, reports, dashboards, and business documents.
Manage expense statements, invoices, and administrative records.




Support leadership in day-to-day operational and administrative activities.
Handle confidential and sensitive information with discretion.

Event & Engagement Coordination
Assist in organizing leadership meetings, town halls, team events, and engagement initiatives.
Coordinate venue bookings, communication, and event logistics.

Preferred candidate profile
Excellent verbal and written communication skills.
Robust organizational and multitasking abilities.
Proficiency in MS Office (Excel, PowerPoint, Word, Outlook).
Solid stakeholder management and coordination skills.
Ability to work under pressure and manage priorities effectively.
High level of professionalism, maturity, and confidentiality.
Comfortable working with Individuals based across various states
Exhibits a growth mindset with willingness to learn and take on responsibilities beyond the defined scope of role
Proactive and solution-oriented approach
Solid ownership and accountability

📌 Executive Assistant Haryana
🏢 Incedo
📍 Haryana